Sgs·21 days ago
21 days ago
RBS Procurement Assistant
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What you'll do
- At all times, comply with SGS Code of Integrity and Professional Conduct.
- Process a high volume of purchase orders (PO) and invoices for vendor accounts in a fast-paced environment.
- Supports the Customer Service Team in purchase order (PO) creations and distribution to vendors; ensure proper documentation has been received.
- Manages and tracks PO creations to ensure timely processing.
- Submit weekly and monthy invoices to AP teams for on-time processing.
- Answers inquiries about unpaid invoices from vendor partners.
- Monitors unpaid vendor invoices and works with respective teams for a timely resolution.
- Review and update weekly reports on Team Sharepoint and Power BI system(s).
- Review Interface errors and communicate corrections needed to the system super users and help desk.
- Communicate vendor concerns to AP, AR, and Management teams as required.
- Complete other duties or tasks assigned by the Manager, Scientific Director, or other leadership.
- Ensures work area in GBS is always kept clean and presentable.
What they're looking for
- Bachelor’s degree required.
- Excellent written and verbal communication skills in English (C1).
- Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
- Proficient in effectively prioritizing tasks to meet project deadlines.
- Ability to work independently, manage time effectively, and multitask.
- Detail-oriented with the ability to quickly learn new tools and technologies.
- Strong attention to detail, organizational skills, and interpersonal abilities.
- Strong critical thinking and problem-solving skills.
- Strong focus on quality with a proactive approach to tasks and challenges.
- Strong team player with the ability to collaborate efficiently in diverse work environments.
- High level of integrity and accountability.
- Strong communication skills, with the ability to work effectively in a remote, collaborative environment.
Nice to have
- Some data entry and/or accounting / billing / purchasing experience preferred.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Descripción de la empresa
SGS es el líder mundial en inspección, verificación, análisis, capacitación y certificación. Es considerada como el principal referente mundial en calidad e integridad, contamos con más de 95.000 colaboradores y una red de más de 2.400 oficinas y laboratorios por el mundo.
Descripción del empleo
Primary Responsibilities:
As a member of the team in our Global Business Solutions (GBS) center, the C&H Procurement Assistant is responsible for creating, entering, delivering and reconciling all purchase orders required to support the clinical research operations for our North America Cosmetics & Hygiene business.
Specific Responsibilities:
- At all times, comply with SGS Code of Integrity and Professional Conduct.
- Process a high volume of purchase orders (PO) and invoices for vendor accounts in a fast-paced environment.
- Supports the Customer Service Team in purchase order (PO) creations and distribution to vendors; ensure proper documentation has been received.
- Manages and tracks PO creations to ensure timely processing.
- Submit weekly and monthy invoices to AP teams for on-time processing.
- Answers inquiries about unpaid invoices from vendor partners.
- Monitors unpaid vendor invoices and works with respective teams for a timely resolution.
- Review and update weekly reports on Team Sharepoint and Power BI system(s).
- Review Interface errors and communicate corrections needed to the system super users and help desk.
- Communicate vendor concerns to AP, AR, and Management teams as required.
- Complete other duties or tasks assigned by the Manager, Scientific Director, or other leadership.
- Ensures work area in GBS is always kept clean and presentable.
- Remains familiar with SGS quality assurance procedures.
Requisitos
Profile:
- Bachelor’s degree required.
- Some data entry and/or accounting / billing / purchasing experience preferred.
Required Skills:
- Excellent written and verbal communication skills in English (C1).
- Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
- Proficient in effectively prioritizing tasks to meet project deadlines.
- Ability to work independently, manage time effectively, and multitask.
- Detail-oriented with the ability to quickly learn new tools and technologies.
- Strong attention to detail, organizational skills, and interpersonal abilities.
- Strong critical thinking and problem-solving skills.
- Strong focus on quality with a proactive approach to tasks and challenges.
- Strong team player with the ability to collaborate efficiently in diverse work environments.
- High level of integrity and accountability.
- Strong communication skills, with the ability to work effectively in a remote, collaborative environment.
- Self-motivated and efficient.
Información adicional
Horario: Lunes a viernes
Modalidad: Presencial
Salario: A convenir
Contrato directo con GBS Americas a termino indefinido.
Company
Sgs
Bogotá, Colombia
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