Reception / Facilities Coordinator

C&C Search is currently recruiting a Reception & Facilities Coordinator for a leading investment management firm based in the heart of London. This is an excellent opportunity for an experienced Reception & Facilities Coordinator with corporate reception experience in a financial services environment. Offering a professional, collaborative culture, excellent benefits and long-term career potential, this Reception & Facilities Coordinator role is ideal for someone who enjoys a varied front-of-house and facilities-focused position.

All about the role and company I would be working for!
Position: Reception & Facilities Coordinator
Salary: £16.83 per hour + holiday pay, temp-to-perm
Hybrid set up: Fully office based, Central London
Benefits: Competitive benefits package upon permanent employment including discretionary bonus, pension contribution, private healthcare, life assurance, gym and wellbeing benefits, breakfast and lunch provision, season ticket loan, cycle to work scheme and generous annual leave allowance.
What they do: Specialist global investment management firm.
Size of company: International organisation with offices across key global financial centres.

Company culture and what makes them great to work for:
This is a highly respected and established financial services business with an outstanding reputation in its market. The company offers a professional, collaborative and supportive environment where employees are valued and encouraged to take ownership of their role. The culture is team-oriented, welcoming and fast-paced, providing exposure to senior stakeholders and opportunities to broaden responsibilities across both reception and facilities functions. This Reception & Facilities Coordinator role would suit someone who takes pride in delivering exceptional service and maintaining the highest standards of presentation and organisation.

Key responsibilities for this Reception & Facilities Coordinator position:
• Acting as the first point of contact for visitors, providing a professional and welcoming front-of-house experience
• Managing meeting rooms, coordinating room bookings and ensuring meeting spaces are maintained to an exceptional standard
• Answering and directing calls, managing reception and enquiries inboxes and handling visitor registrations
• Arranging catering, refreshments, taxis and hospitality requirements for meetings and events
• Supporting facilities operations including deliveries, post management, stationery ordering and office supplies
• Assisting with company events, staff celebrations, retirement gifts and internal communications
• Liaising with building management, contractors and external suppliers
• Reporting maintenance issues and supporting the smooth day-to-day running of the office
• Managing archiving processes and coordinating collections and retrievals
• Maintaining stock levels of stationery, refreshments and first aid supplies

What background and experience are the company looking for?
• Must have corporate reception experience within a financial services environment
• Professional and polished communication skills with an excellent telephone manner
• Strong front-of-house and customer service experience
• Highly organised with exceptional attention to detail
• Confident managing multiple priorities in a busy corporate office
• Proactive, adaptable and able to use initiative
• Strong Microsoft Office skills including Word, Excel and PowerPoint
• Experience supporting facilities and office operations would be advantageous
• Ability to work collaboratively within a small and busy team
• Comfortable interacting with senior stakeholders, clients and visitors

Please apply online asap for this position, if your experience aligns and sounds like you!

For this role C&C Search is acting as an employment agency.

At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.