Receptionist
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What you'll do
- Answer incoming calls, provide assistance, and direct or transfer calls to the appropriate individual or department.
- Greet and assist employees, visitors, customers, and vendors in a professional and welcoming manner.
- Communicate with employees in both English and Spanish by phone, email, and in person as needed.
- Review, scan, and electronically file employee expense reports, ensuring forms are complete, calculations are accurate, and supporting documentation is properly included.
- Prepare, organize, and electronically file documents such as employee expense reports, vehicle information, invoices, shipping records, and other administrative documents.
- Maintain organized electronic and physical filing systems.
- Organize and distribute employee uniforms while maintaining accurate inventory records for uniforms and other employee-related items.
- Manage daily FedEx shipments, including creating shipping labels, preparing packages, scheduling pickups, tracking shipments, and assisting with resolving shipping issues.
- Receive and distribute incoming mail, packages, and deliveries to the appropriate employees or departments.
- Enter and maintain accurate information in Excel spreadsheets related to shipments, inventory, employee-related information, and other administrative activities.
- Monitor office supply inventory and order supplies as needed to keep the office organized, clean, and properly stocked.
- Maintain a professional and organized front desk and reception area.
What they're looking for
- Bilingual in English and Spanish required.
- Strong verbal and written communication skills in English and Spanish.
- Professional, friendly, and approachable demeanor.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and priorities.
- Basic computer skills and proficiency with Microsoft Office, particularly Excel and Outlook.
- Ability to learn new systems and processes quickly.
- Ability to maintain accurate records and handle confidential information appropriately.
- Dependable, punctual, and able to work independently as well as part of a team.
Nice to have
- High school diploma or equivalent preferred.
- Previous front desk, receptionist, office administration, customer service, or administrative experience is a plus but not required.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Beynon Sports is seeking a professional, organized, and bilingual Front Desk Associate to join our team. This is an excellent opportunity for someone who is looking to begin or grow their career in an office environment. Entry-level candidates are encouraged to apply.
The Front Desk Associate will serve as an important first point of contact for employees, visitors, customers, and vendors while providing administrative support to keep the office running efficiently. The ideal candidate is dependable, friendly, detail-oriented, and comfortable communicating in both English and Spanish.
Key Responsibilities
- Answer incoming calls, provide assistance, and direct or transfer calls to the appropriate individual or department.
- Greet and assist employees, visitors, customers, and vendors in a professional and welcoming manner.
- Communicate with employees in both English and Spanish by phone, email, and in person as needed.
- Review, scan, and electronically file employee expense reports, ensuring forms are complete, calculations are accurate, and supporting documentation is properly included.
- Prepare, organize, and electronically file documents such as employee expense reports, vehicle information, invoices, shipping records, and other administrative documents.
- Maintain organized electronic and physical filing systems.
- Organize and distribute employee uniforms while maintaining accurate inventory records for uniforms and other employee-related items.
- Manage daily FedEx shipments, including creating shipping labels, preparing packages, scheduling pickups, tracking shipments, and assisting with resolving shipping issues.
- Receive and distribute incoming mail, packages, and deliveries to the appropriate employees or departments.
- Enter and maintain accurate information in Excel spreadsheets related to shipments, inventory, employee-related information, and other administrative activities.
- Monitor office supply inventory and order supplies as needed to keep the office organized, clean, and properly stocked.
- Maintain a professional and organized front desk and reception area.
- Provide general administrative support to various departments and assist with special projects as needed.
- Maintain confidentiality when handling employee, financial, and company information.
- Perform other duties and responsibilities as assigned.
Qualifications
- Bilingual in English and Spanish required.
- High school diploma or equivalent preferred.
- Previous front desk, receptionist, office administration, customer service, or administrative experience is a plus but not required.
- Strong verbal and written communication skills in English and Spanish.
- Professional, friendly, and approachable demeanor.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and priorities.
- Basic computer skills and proficiency with Microsoft Office, particularly Excel and Outlook.
- Ability to learn new systems and processes quickly.
- Ability to maintain accurate records and handle confidential information appropriately.
- Dependable, punctual, and able to work independently as well as part of a team.
What We’re Looking For
We are looking for someone who is reliable, organized, personable, and willing to learn. This position is a great fit for someone who enjoys working with people, staying organized, and supporting a busy office environment.
What We Offer
Hybrid work option*
Benefits that go beyond the basics
Matching contribution retirement savings plan
Learning & development program
EAP program + family
Generous holiday schedule available
*If applicable
Responsible Manufacturing – Protecting Our Planet for the Future
EcoVadis Platinum Medal - recognizing top 1% global performance in sustainability excellence.
Goal Zero - commitment to diverting job site and manufacturing waste from landfill.
Industry-leading manufacturing systems certified to ISO 9001 (quality), ISO 14001 (environmental), and ISO 45001 (health & safety).
Leading recycling and material regeneration through two owned and operated facilities.
Who We Are:
Tarkett Sports is a world leader in sports construction and surfacing, providing architectural design, full-scope construction services, and a comprehensive portfolio of industry-leading sports surfacing solutions.
Trusted by leading programs at every level, we're proud to deliver a seamless turnkey experience for our clients.
Over 80,000 Installations Worldwide
Over 25 Years of Experience
Collection of Leading Solutions
One Answer for Your entire Facility
https://tarkettsports.com/en-na
Tarkett is an equal opportunity employer. We value diversity in backgrounds and in experiences and promote an inclusive workplace where all employees can perform at their best.
Company
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