Dsn·7 days ago
7 days ago
Receptionist - Marion County-East
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What you'll do
- Greet participants, visitors, etc. in a professional manner and manage activity flow in the busy reception area, including answering phones, typing letters, filing
- Enter participant data in a specialized database
- Prepare outgoing mail, including shipments, as requested and ensure that mail is sent out each day
- Sort and distribute incoming mail to the appropriate department or individual on the same day it is delivered at least 95% of the time
- Sort and distribute faxes
- Assist with copying, scanning projects as needed
- Answer phones and direct callers to appropriate staff when needed
- Assemble informational materials or packets as requested
- Assist with general reports, including data gathering via the computer system, printed reports or other available information
- Assist with faxing documents as necessary
- Assist with regular scanning and other scanning jobs as necessary
- May perform client outreach duties
What they're looking for
- High School diploma, High School Equivalency or General Education Diploma and one to two years' clerical experience in an office setting
- Proficient in Microsoft Office Suite
- Good grammar, spelling, and typing skills
- Strong interpersonal skills and the ability to communicate clearly and professionally
- The ability to maintain confidentiality is a must
Nice to have
- Additional education not required, but desirable
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Diversified Services Network Inc. is seeking a Receptionist to work on a long-term project. This will serve Marion County-East in Indianapolis, IN.
Essential Job Responsibilities
- Greet participants, visitors, etc. in a professional manner and manage activity flow in the busy reception area, including answering phones, typing letters, filing
- Enter participant data in a specialized database
- Prepare outgoing mail, including shipments, as requested and ensure that mail is sent out each day
- Sort and distribute incoming mail to the appropriate department or individual on the same day it is delivered at least 95% of the time
- Sort and distribute faxes
- Assist with copying, scanning projects as needed
- Answer phones and direct callers to appropriate staff when needed
- Assemble informational materials or packets as requested
- Assist with general reports, including data gathering via the computer system, printed reports or other available information
- Assist with faxing documents as necessary
- Assist with regular scanning and other scanning jobs as necessary
- May perform client outreach duties
- General other administrative duties and other duties as assigned
Requirements
Qualifications:
- High School diploma, High School Equivalency or General Education Diploma and one to two years' clerical experience in an office setting
- Additional education not required, but desirable
- Proficient in Microsoft Office Suite
- Good grammar, spelling, and typing skills
- Strong interpersonal skills and the ability to communicate clearly and professionally
- The ability to maintain confidentiality is a must
Travel Requirements: No Travel
*Hourly Rate: $16.00 - $17.50
Company
Dsn
Indianapolis, United States of America
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