Recruiting Operations Coordinator
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What you'll do
- Own end-to-end interview scheduling and logistics across candidates, recruiters, hiring managers, and interview panels — everyone always knows where to be and when.
- Keep Ashby (ATS) clean and current: pipeline stages, scorecards, requisitions, and scheduling notes, so the data is trustworthy the moment anyone needs it.
- Track progress with outside staffing and search agencies — submissions, feedback loops, and timelines.
- Partner closely with internal recruiters on talent attraction: sourcing support, job postings, and candidate communications.
- Draft, update, and maintain job descriptions in partnership with hiring managers, keeping every posting current across Ashby, LinkedIn, and the careers page.
- Organize and maintain recruiting files in Google Drive so the whole team can find what they need without asking you first.
- Run recurring recruiting reports — pipeline health, time-to-fill, scheduling SLAs — so leadership always has real visibility.
- Coordinate recruiting events, onsite interview days, and candidate travel logistics.
- Support all of recruiting, broadly — this is an early-stage company, and the role expands to whatever the function needs next.
What they're looking for
- 1–3 years in recruiting coordination, recruiting operations, or a similarly detail-heavy role — startup or high-growth experience strongly preferred.
- Hands-on experience with Ashby, or a comparable ATS.
- You keep a dozen moving parts straight without dropping one, and you can point to a specific time you did.
- Clear, professional written and verbal communication .
- Proficiency with Google Workspace and general comfort picking up new tools fast.
Nice to have
- Experience supporting technical or engineering recruiting specifically.
- Some exposure to sourcing or candidate outreach.
- Experience at a company under ~100 employees, where you helped build the recruiting function rather than just operate inside one.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Standard Template Labs is an AI-native, seed stage startup reimagining the future of IT Service and Configuration Management. Backed by leading investors, we're leveraging AI, graph-based architecture, and exceptional design to transform how enterprises manage and engage with their technology ecosystems.
About the Role
We're hiring a Recruiting Operations Coordinator to support how STLabs hires. This is a high-ownership, full-cycle coordination role: you'll own everything from interview scheduling and ATS hygiene to agency tracking and job description upkeep, keeping candidates, recruiters, and hiring managers moving smoothly through every step of the process.
Responsibilities
Own end-to-end interview scheduling and logistics across candidates, recruiters, hiring managers, and interview panels — everyone always knows where to be and when.
Keep Ashby (ATS) clean and current: pipeline stages, scorecards, requisitions, and scheduling notes, so the data is trustworthy the moment anyone needs it.
Track progress with outside staffing and search agencies — submissions, feedback loops, and timelines.
Partner closely with internal recruiters on talent attraction: sourcing support, job postings, and candidate communications.
Draft, update, and maintain job descriptions in partnership with hiring managers, keeping every posting current across Ashby, LinkedIn, and the careers page.
Organize and maintain recruiting files in Google Drive so the whole team can find what they need without asking you first.
Run recurring recruiting reports — pipeline health, time-to-fill, scheduling SLAs — so leadership always has real visibility.
Coordinate recruiting events, onsite interview days, and candidate travel logistics.
Support all of recruiting, broadly — this is an early-stage company, and the role expands to whatever the function needs next.
Qualifications
1–3 years in recruiting coordination, recruiting operations, or a similarly detail-heavy role — startup or high-growth experience strongly preferred.
Hands-on experience with Ashby, or a comparable ATS.
You keep a dozen moving parts straight without dropping one, and you can point to a specific time you did.
Clear, professional written and verbal communication .
Proficiency with Google Workspace and general comfort picking up new tools fast.
Bonus
Experience supporting technical or engineering recruiting specifically.
Some exposure to sourcing or candidate outreach.
Experience at a company under ~100 employees, where you helped build the recruiting function rather than just operate inside one.
What We Offer
Competitive compensation, equity, and benefits package.
On-site collaborative workspace in Midtown, Manhattan, alongside the founding team.
Compensation
The reasonably estimated yearly salary for this role is: $65,000—$80,000 USD.
Equal Opportunity
As an equal opportunity employer, we don't tolerate discrimination or harassment of any kind. Whether that's based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.
Interested?
Submit your application and we'll be in touch.
Company
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