Regulatory Affairs Associate - Tarrytown

Job Description:

ENT and Allergy Associates, LLP and Hümi is seeking a self-motivated, people-friendly full time Regulatory Affairs Associate for our Tarrytown Corporate office location.

Salary: $80,000-$85,000/year

The Compliance Auditor and Coder supports the organization’s Compliance Program by conducting risk-based medical record, coding, billing, and documentation audits for professional services. This role evaluates the accuracy and completeness of CPT, ICD-10-CM, HCPCS Level II, and modifier assignment; assesses compliance with applicable federal and state requirements, payer guidance, internal policies, and documentation standards; and identifies opportunities to reduce coding risk, prevent fraud, waste, and abuse, and strengthen revenue integrity. The position also serves as a coding and documentation resource to providers, staff, and management and supports education, corrective action, and follow-up monitoring.

Audit priorities may be driven by internal risk assessments, federal and state work plans, payer activity, regulatory guidance, industry alerts, data analytics, external reviews, or management requests.

Essential Responsibilities

Coding, Documentation & Billing Audits

·         Conduct prospective and retrospective audits of medical records and claims to evaluate documentation completeness, medical coding accuracy, modifier use, billing practices, and the timeliness of documentation.

·         Validate CPT, ICD-10-CM, HCPCS Level II, Evaluation and Management (E/M), and other applicable professional coding assignments against the medical record and relevant guidance.

·         Identify overcoding, undercoding, unsupported services, documentation gaps, modifier concerns, and other compliance or reimbursement risks.

·         Analyze audit findings for trends, patterns, variances, root causes, and potential areas of organizational risk.

·         Prepare clear, accurate, and actionable audit reports that summarize methodology, findings, risk, and recommended corrective actions.

·         Perform follow-up audits to evaluate the effectiveness and sustainability of corrective action plans and document outcomes for management.

·         Collaborate with Compliance, Revenue Cycle, Clinical Operations, and other stakeholders on audits, investigations, and special projects as assigned.

Compliance & Regulatory Support

·         Support the administration, monitoring, and continuous improvement of the organization’s Compliance Program and compliance work plan.

·         Research coding, billing, documentation, and reimbursement requirements and communicate relevant regulatory or payer changes to appropriate stakeholders.

·         Serve as a resource to providers, employees, and management on coding, documentation, billing, and related compliance policies and procedures.

·         Assist in identifying the need for new or revised policies, procedures, controls, and education based on audit results, regulatory changes, and emerging risks.

·         Assist with responses to external audits, medical record requests, and payer or government reviews, including record collection, documentation analysis, and appeal support, as appropriate.

·         Review identified refunds or overpayments related to audit or committee activity to verify appropriate processing and closure.

·         Assist with compliance-related coding edits, rules, or other monitoring tools as assigned.

Education & Provider Support

·         Develop audit-based educational materials and practical coding/documentation guidance for providers and staff.

·         Participate in individual and group education, including remedial education when audit findings indicate a need for corrective action.

·         Communicate complex coding and compliance requirements in a clear, professional, and constructive manner.

·         Maintain current professional knowledge through continuing education, professional organizations, webinars, regulatory publications, and industry resources.

Qualifications

·         Associate degree in health information management, healthcare administration, business, or a related field required; bachelor’s degree preferred. Relevant experience may be considered in lieu of a degree where appropriate.

·         Minimum of two (2) years of professional coding, auditing, billing, or related healthcare compliance experience required.

·         Current coding or auditing certification required, such as CPC, CCS, CCS-P, CPMA, CEMC, CENTC, or an equivalent nationally recognized credential.

·         Compliance certification, such as CHC or CPCO, preferred.

·         Demonstrated knowledge of professional-fee coding, documentation requirements, third-party payer billing practices, and applicable federal and state healthcare compliance requirements.

·         Working knowledge of Evaluation and Management (E/M) coding and documentation guidelines required.

·         ENT and/or Allergy specialty coding experience preferred.

·         Proficiency with Microsoft Excel, Word, and PowerPoint; experience with electronic health records, practice management systems, audit tools, or data analytics applications preferred.

Core Competencies

·         High attention to detail, sound judgment, and strong analytical and critical-thinking skills.

·         Ability to interpret coding and regulatory guidance, apply it consistently, and clearly document the basis for audit conclusions.

·         Strong written, verbal, interpersonal, and presentation skills, including the ability to provide constructive provider feedback.

·         Ability to organize and prioritize multiple assignments, work independently, maintain confidentiality, and meet deadlines.

·         Commitment to accuracy, integrity, professionalism, collaboration, and continuous improvement.

Work Requirements

·         Occasional travel to clinical office locations may be required.

·         Performs other compliance, coding, auditing, and job-related duties as assigned.

Schedule:

• Monday-Friday: 8:30am-5:00pm

Benefits:

We offer a competitive compensation package, including:

• Medical, Dental, and Vision insurance
• Company‑paid long‑term disability
• Flexible Spending Account (FSA)
• Company‑paid life insurance and voluntary life insurance
• 401(k)
• Pet insurance

About ENT and Allergy Associates (ENTA)

ENT and Allergy Associates (ENTA) is the largest ENT, Allergy, and Audiology practice in the country, with over 475 clinicians practicing across 70+ clinical locations in New York, New Jersey, Pennsylvania, and Texas.

Each ENTA clinical office is comprised of world-class physicians who are specialists and sub-specialists in their respective fields, delivering the highest level of expertise and care to patients of all ages.

Our comprehensive services include:

• Adult and Pediatric ENT and Allergy
• Voice and Swallowing
• Advanced Sinus and Skull Base Surgery
• Facial Plastics and Reconstructive Surgery
• Treatment of Inner Ear Disorders and Dizziness
• Asthma-related services
• Diagnostic Audiology and Hearing Aid Dispensing
• Sleep and CT Services

ENTA is affiliated with some of the most prestigious medical institutions in the world. Each year, ENTA physicians are recognized as “Top Doctors” by Castle Connolly, reflecting our strong commitment to exceptional patient care and clinical excellence.

HÜMI:

Backed by over 25 years of experience, Hümi (formerly Quality Medical Management Services USA, LLC, or QMMS USA) specializes in healthcare management and consultancy across practice operations and management, technology, revenue cycle, compliance, HR management, and business applications. With a seasoned team and a commitment to excellence, Hümi delivers cutting-edge healthcare business management solutions. By implementing best practices at every step, Hümi ensures measurable success for its clients. At its core, Hümi represents the human side of healthcare, where operational excellence meets a people-first philosophy.

ENT and Allergy Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.