Senior Administrative Assistant
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What you'll do
- Provide administrative support to assigned leaders and business functions, including coverage for administrative team members as needed
- Manage complex calendars, scheduling priorities, and meeting coordination for senior leaders
- Coordinate domestic and international travel arrangements, including itineraries and logistics
- Prepare reports, presentations, correspondence, and other business documents using information from multiple sources
- Coordinate logistics for on-site and off-site meetings, conferences, leadership events, and company functions
- Process and reconcile expense reports and corporate credit card transactions through Concur
- Prepare and manage department-related documentation, including contracts, purchase orders, scopes of work, and service agreements
- Track departmental expenses and support budget management activities
- Partner with cross-functional teams to support projects, initiatives, and operational priorities
- Perform other duties as assigned
What they're looking for
- High school diploma required
- Minimum 4 years of administrative experience supporting senior-level leaders
- Experience supporting senior-level leaders and working with internal and external stakeholders
- Experience preparing presentations, reports, and business correspondence
- Ability to independently manage complex schedules, competing priorities, and multiple projects
- Experience handling confidential and sensitive business information
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Experience coordinating meetings, events, and travel arrangements, including international travel
- Experience processing expense reports and managing business expenses through Concur or similar systems
- Strong organizational skills with exceptional attention to detail and follow-through
- Ability to work independently and collaboratively in a fast-paced environment
- Ability to travel occasionally as business needs require
Nice to have
- Associate's or bachelor's degree preferred
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Position Summary
Primary Responsibilities
- Provide administrative support to assigned leaders and business functions, including coverage for administrative team members as needed
- Manage complex calendars, scheduling priorities, and meeting coordination for senior leaders
- Coordinate domestic and international travel arrangements, including itineraries and logistics
- Prepare reports, presentations, correspondence, and other business documents using information from multiple sources
- Coordinate logistics for on-site and off-site meetings, conferences, leadership events, and company functions
- Process and reconcile expense reports and corporate credit card transactions through Concur
- Prepare and manage department-related documentation, including contracts, purchase orders, scopes of work, and service agreements
- Track departmental expenses and support budget management activities
- Partner with cross-functional teams to support projects, initiatives, and operational priorities
- Perform other duties as assigned
Education/Experience/Skills
- High school diploma required; associate's or bachelor's degree preferred
- Minimum 4 years of administrative experience supporting senior-level leaders
- Experience supporting senior-level leaders and working with internal and external stakeholders
- Experience preparing presentations, reports, and business correspondence
- Ability to independently manage complex schedules, competing priorities, and multiple projects
- Experience handling confidential and sensitive business information
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Experience coordinating meetings, events, and travel arrangements, including international travel
- Experience processing expense reports and managing business expenses through Concur or similar systems
- Strong organizational skills with exceptional attention to detail and follow-through
- Ability to work independently and collaboratively in a fast-paced environment
- Ability to travel occasionally as business needs require
Physical Requirements
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds. Ability to travel independently overnight and work after hours if required by travel schedule or business needs.
In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location.
What we offer US-based Employees:
- Competitive base, bonus, new hire and ongoing equity packages
- Medical, dental, and vision insurance
- Employer-paid life, disability, business travel and EAP coverage
- 401(k) Plan with a fully vested company match 1:1 up to 5%
- Employee Stock Purchase Plan with a 2-year purchase price lock-in
- 15+ vacation days
- 13 -15 paid holidays, including office closure between December 24th and January 1st
- 10 days of paid sick time
- Paid parental leave benefit
- Tuition assistance
EEO Statement (US-based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn’t exactly what we describe here.
It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law.
As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia’s career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at talentacquisition@acadia-pharm.com or 858-261-2923.
Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment.
California Applicants: Please see Additional Information for California Residents within our Privacy Policy.
Canadian Applicants: Please see Additional Information for Canadian Residents within our Privacy Policy.
Applicants in the European Economic Area, Switzerland, the United Kingdom, and Serbia: Please see Additional Information for Individuals in the European Economic Area, Switzerland, the United Kingdom, and Serbia within our Privacy Policy.
Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. (“Acadia”). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.
Company
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