Senior Events Officer
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What you'll do
- Coordinate end-to-end logistics for graduations, commencements and exams operations, including production schedules, run sheets and onsite operations.
- Brief and manage event and logistics suppliers, ensuring services meet specifications, budgets, safety and risk requirements.
- Support the Event Producer with compliance, quality assurance and risk assessments for all ceremonies and examinations.
- Train, support and supervise casual staff during peak periods, fostering consistent, high-quality service at events.
- Contribute to process improvements, post-event reviews and planning that enhance future student-facing events and services.
What they're looking for
- Undergraduate qualification in a relevant discipline, or equivalent experience
- Employee Working with Children Check
- Substantial experience, ideally five or more years, delivering large-scale events with complex logistics
- Strong organisational skills, thriving under deadlines while prioritising multiple events and competing demands
- Excellent written and verbal communication skills, including drafting guidelines and training materials for diverse audiences
- Proficiency in Microsoft Office, databases and CRM systems to manage data, reporting and event administration
- Solid financial acumen to track event budgets, model future costs and manage supplier quotes
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Position Number: JR-018394
Role type: Full-time; Fixed term (18 months)
Department/School: Student and Scholarly Services – Graduations and Examinations
Salary: UOM 6: $100,847 - $109,163 p.a. plus 17% super
High-impact role for an event professional delivering graduations, commencements and exams / Shape memorable student milestones / Collaborate across the University and with key suppliers
Join us to deliver exceptional student ceremonies and exams that run seamlessly, safely and on schedule
Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
In this role, you will coordinate large-scale graduations, commencements and examinations across multiple sites. You will manage complex logistics and suppliers, ensuring these milestone events celebrate students and uphold academic integrity.
What you will deliver:
Coordinate end-to-end logistics for graduations, commencements and exams operations, including production schedules, run sheets and onsite operations.
Brief and manage event and logistics suppliers, ensuring services meet specifications, budgets, safety and risk requirements.
Support the Event Producer with compliance, quality assurance and risk assessments for all ceremonies and examinations.
Train, support and supervise casual staff during peak periods, fostering consistent, high-quality service at events.
Contribute to process improvements, post-event reviews and planning that enhance future student-facing events and services.
You may be a great fit if you:
Love working on events! You thrive in a fast-paced environment, work well under pressure and enjoy the event planning and delivery cycle.
Hold an undergraduate qualification in a relevant discipline, or equivalent experience, and an Employee Working with Children Check.
Offer substantial experience, ideally five or more years, delivering large-scale events with complex logistics.
Demonstrate strong organisational skills, thriving under deadlines while prioritising multiple events and competing demands.
Bring excellent written and verbal communication skills, including drafting guidelines and training materials for diverse audiences.
Use Microsoft Office, databases and CRM systems confidently to manage data, reporting and event administration.
Apply solid financial acumen to track event budgets, model future costs and manage supplier quotes.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
Build future financial security with 17% superannuation
Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
Health and well-being services including a leading Employee Assistance Program
Your new team – Student and Scholarly Services
Student and Scholarly Services supports students from first enquiry through to graduation, delivering administration and wellbeing services.
Within this, the Graduations and Examinations team delivers high-volume and high-quality ceremonies and exams that celebrate achievement and protect academic integrity.
You will join a collaborative, professional group committed to continuous improvement and outstanding student experiences.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.
We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at korin-korin@unimelb.edu.au.
Application essentials:
Visit "apply with us" to learn more about the process, including tips and FAQs.
You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
Please upload your responses to the Selection Criteria, found in the Position Description below
Want to know more?
For questions related to this specific position and our recruitment process email Tien Nguyen at hr-careers@unimelb.edu.au
For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').
today, and join a community that’s shaping the future.
Applications close: Friday, 2nd of October 2026 11:55 PM; Melbourne time zone.
Position Description:
Company
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