Senior / HR Executive (12-Month Contract)
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What you'll do
- Coordinate monthly payroll processing with external payroll vendors.
- Consolidate, validate, and submit payroll inputs, including new hires, employee movements, leave records, allowances, and terminations.
- Review payroll reports and support payroll reconciliation activities.
- Respond to employee enquiries relating to payroll, leave, and statutory matters.
- Ensure payroll records and supporting documentation are maintained accurately.
- Manage employee lifecycle administration, including onboarding, transfers, contract renewals, and offboarding.
- Prepare employment contracts, HR letters, and other employee-related documentation.
- Maintain accurate employee records in HR systems and personnel files.
- Monitor probation and contract renewal timelines and coordinate relevant actions.
- Support HR audits, reporting, and compliance requirements.
- Serve as a first point of contact for HR-related employee enquiries.
- Support HR programmes, initiatives, and process improvement activities.
What they're looking for
- Diploma or bachelor’s degree in human resources, Business Administration, or a related discipline.
- 2 to 5 years of relevant experience in HR operations, payroll administration, or HR shared services.
- Knowledge of Malaysian employment legislation and statutory requirements (EPF, SOCSO, EIS, and PCB).
- Proficient in Microsoft Office applications, particularly Excel; experience with HRIS is preferred.
- Strong attention to detail, organizational skills, and ability to manage confidential information.
- Good communication and stakeholder management skills.
- Able to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
Nice to have
- Experience coordinating payroll activities with external payroll vendors will be an advantage.
- Experience with HRIS is preferred.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Location:
Kuala Lumpur, Kuala Lumpur, MalaysiaJob ID:
R0144443Date Posted:
2026-09-09Company Name:
HITACHI RAIL STS MALAYSIA SDN. BHD.Profession (Job Category):
Human ResourcesJob Schedule:
Full timeRemote:
NoAbout Us
A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.
Job Description:
As Hitachi Rail, we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.
Our technologies help to bring billions of people reliably to their destinations by rail every year – making sustainable mobility a reality.
Job position (Ref.No. R0144443 Senior / HR Executive (12-Month Contract)
at our location in Kuala-Lumpur
We are seeking a motivated and detail-oriented Senior HR Executive / HR Executive to support HR operations and payroll coordination activities across the employee lifecycle.
This role will work closely with employees, managers, and external payroll vendors to ensure accurate payroll processing, efficient HR administration, and compliance with company policies and local employment regulations.
You will enjoy having these responsibilities:
Payroll Coordination
Coordinate monthly payroll processing with external payroll vendors.
Consolidate, validate, and submit payroll inputs, including new hires, employee movements, leave records, allowances, and terminations.
Review payroll reports and support payroll reconciliation activities.
Respond to employee enquiries relating to payroll, leave, and statutory matters.
Ensure payroll records and supporting documentation are maintained accurately.
HR Operations
Manage employee lifecycle administration, including onboarding, transfers, contract renewals, and offboarding.
Prepare employment contracts, HR letters, and other employee-related documentation.
Maintain accurate employee records in HR systems and personnel files.
Monitor probation and contract renewal timelines and coordinate relevant actions.
Support HR audits, reporting, and compliance requirements.
Employee Support & HR Administration
Serve as a first point of contact for HR-related employee enquiries.
Support HR programmes, initiatives, and process improvement activities.
Generate HR reports and maintain data accuracy within HR systems.
Ensure compliance with company policies and applicable employment legislation.
You have:
Diploma or bachelor’s degree in human resources, Business Administration, or a related discipline.
2 to 5 years of relevant experience in HR operations, payroll administration, or HR shared services.
Knowledge of Malaysian employment legislation and statutory requirements (EPF, SOCSO, EIS, and PCB).
Experience coordinating payroll activities with external payroll vendors will be an advantage.
Proficient in Microsoft Office applications, particularly Excel; experience with HRIS is preferred.
Strong attention to detail, organizational skills, and ability to manage confidential information.
Good communication and stakeholder management skills.
Able to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
Our Talent Acquisition Team is looking forward to hearing from you
We look forward to receiving your application in just a few clicks via our career portal.
For further information about Hitachi Rail as an employer visit us on www.hitachirail.com/careers
About us
Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.
Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:
Stronger together: Networking through internal networks and working in international teams
Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones!
Attractive conditions: A secure and permanent job with a global company
Notes
Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within Hitachi Rail and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.
Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.
At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail
Company
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