Senior Proposal Engineer

Job Description – Senior Engineer – Proposal (Projects)

About the Role

Key Responsibilities

1. Proposal Preparation

• Prepare technical and commercial proposals for mechanical-based EPC and industrial projects.
• Review and analyse tender specifications, scope of work, BOQs, mechanical drawings and client requirements.
• Understand project requirements and prepare suitable technical solutions.
• Prepare pre-bid queries, deviation statements and compliance statements.
• Ensure all technical requirements are adequately addressed in proposals.
• Prepare detailed proposal documentation in accordance with customer and tender requirements.

2. Cost Estimation & Vendor Coordination

• Coordinate with Engineering, Procurement, Sales and other internal teams to obtain technical inputs and cost information.
• Prepare cost estimates, cost sheets and pricing structures.
• Liaise with vendors for quotations, technical clarifications, specifications and compliance.
• Compare vendor quotations and evaluate technical and commercial suitability.
• Follow up with vendors to ensure timely receipt of quotations.
• Maintain an updated vendor database, pricing history and proposal records.

3. Tender & Pre-Bid Activities

• Analyse tender documents and identify key technical, commercial and contractual requirements.
• Participate in pre-bid meetings and techno-commercial discussions with clients when required.
• Coordinate with internal teams to close technical and commercial queries.
• Identify risks, exclusions, deviations and commercial implications during proposal preparation.
• Support the sales team in developing competitive and technically compliant proposals.

4. Timely Submission

• Ensure all proposals and tender submissions are completed accurately and within stipulated deadlines.
• Manage multiple proposals simultaneously and prioritise activities based on submission timelines.
• Coordinate with internal stakeholders and vendors to ensure timely availability of required information.
• Track proposal progress and maintain a submission schedule.

5. Documentation & Reporting

• Prepare and maintain technical proposal documents, cost sheets, BOQs, compliance statements and commercial documentation.
• Maintain accurate records of submitted proposals for future reference and audits.
• Maintain proposal databases and track proposal status and outcomes.
• Prepare regular reports on proposal pipeline, submissions and conversions.
• Ensure compliance with internal processes, approval procedures and documentation standards.

Required Skills & Competencies

• Excellent technical and analytical skills.
• Strong estimation and costing abilities.
• Good communication and interpersonal skills.
• Strong vendor coordination and negotiation skills.
• Good commercial awareness.
• Excellent documentation and organisational skills.
• Strong attention to detail.
• Ability to work under pressure and meet strict deadlines.
• Ability to manage multiple bids simultaneously.
• Strong follow-up and coordination skills.
• Prior experience in proposal preparation / tendering / bid management is highly desirable.

Educational Qualification

• B.E. / B.Tech in Mechanical Engineering.

Experience

• 3–5 years of relevant experience in proposal engineering, tendering, estimation, bid management or techno-commercial functions.
• Experience in EPC, industrial projects, mechanical systems or engineering solutions will be preferred.

Key Performance Indicators (KPIs)

• Number of proposals submitted on time vs. target.
• Accuracy and quality of technical and commercial proposals.
• Number and value of tenders won / converted.
• Vendor response rate and quotation turnaround time.
• Accuracy of estimation and costing.
• Compliance with internal processes and documentation standards.
• Timely closure of technical and commercial queries.
• Feedback from internal teams, vendors and clients.
• Proposal turnaround time and overall bid-management efficiency.