Shipping, Receiving & Maintenance Coordinator - Eurofins Experchem Laboratories, Inc.
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What you'll do
- Receive, inspect, and document incoming client samples, laboratory supplies, chemicals, equipment, and vendor deliveries using applicable systems and documentation processes.
- Process receipts and maintain purchase order records within Coupa and other procurement platforms.
- Verify shipments against packing slips, purchase orders, chain of custody documentation, and system records.
- Coordinate with laboratory teams, vendors, and procurement teams to resolve receiving discrepancies and invoice matching issues.
- Maintain accurate inventory, receiving, and shipment records within inventory management and procurement systems.
- Generate shipping documentation, labels, courier requests, and tracking records using shipping and logistics platforms.
- Monitor and update shipment status through courier portals and internal tracking systems.
- Support purchase requisition creation, goods receipt activities, and procurement workflows through Coupa and other company purchasing systems.
- Coordinate with vendors and internal stakeholders regarding deliveries, backorders, pricing inquiries, and order status updates.
- Assist with vendor management activities and maintain procurement documentation in accordance with company procedures.
- Support inventory forecasting and replenishment activities to maintain uninterrupted laboratory operations.
What they're looking for
- Familiarity with inventory management systems, warehouse software, and shipping platforms (FedEx, Purolator, UPS, DHL, etc.).
- Experience processing purchase orders, goods receipts, inventory transactions, and vendor documentation.
- Strong computer skills, including Microsoft Office applications and enterprise business systems.
- Ability to maintain accurate records and documentation within regulated environments.
Nice to have
- Experience using Coupa or similar procurement and purchasing platforms is preferred.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Company Description
Eurofins Scientific is an international network of independent life sciences companies, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.
The Eurofins network of companies believes that it is a global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced material sciences and agroscience contract research services. It is also one of the market leaders in certain testing and laboratory services for genomics, and in the support of clinical studies, as well as in biopharma contract development and manufacturing. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.
In under 40 years, Eurofins has grown from one laboratory in Nantes, France to over 65,000 employees across a decentralised and entrepreneurial network of over 950 laboratories in over 1,000 independent companies across 57 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.
The Eurofins network generated EUR 7.296 billion revenues in FY 2025, and has been one of the fastest growing listed European companies for almost three decades.
Job Description
Eurofins Experchem Laboratories, Inc. is seeking a detail-oriented and organized Shipping, Receiving & Maintenance Coordinator to join our team in Toronto, Canada.
Key Responsibilities
• Receive, inspect, and document incoming client samples, laboratory supplies, chemicals, equipment, and vendor deliveries using applicable systems and documentation processes.
• Process receipts and maintain purchase order records within Coupa and other procurement platforms.
• Verify shipments against packing slips, purchase orders, chain of custody documentation, and system records.
• Coordinate with laboratory teams, vendors, and procurement teams to resolve receiving discrepancies and invoice matching issues.
• Maintain accurate inventory, receiving, and shipment records within inventory management and procurement systems.
• Generate shipping documentation, labels, courier requests, and tracking records using shipping and logistics platforms.
• Monitor and update shipment status through courier portals and internal tracking systems.
Purchasing & Procurement Support
• Support purchase requisition creation, goods receipt activities, and procurement workflows through Coupa and other company purchasing systems.
• Coordinate with vendors and internal stakeholders regarding deliveries, backorders, pricing inquiries, and order status updates.
• Assist with vendor management activities and maintain procurement documentation in accordance with company procedures.
• Support inventory forecasting and replenishment activities to maintain uninterrupted laboratory operations.
Success Measures
• Timely and accurate processing of purchase orders, goods receipts, and inventory transactions in Coupa and related systems.
• Accurate inventory records with minimal discrepancies.
• Effective coordination of inbound and outbound shipments with complete traceability.
• Strong vendor and contractor coordination resulting in uninterrupted laboratory operations.
• Maintenance of procurement, inventory, and shipping documentation in an audit-ready state.
Qualifications
• Experience using Coupa or similar procurement and purchasing platforms is preferred.
• Familiarity with inventory management systems, warehouse software, and shipping platforms (FedEx, Purolator, UPS, DHL, etc.).
• Experience processing purchase orders, goods receipts, inventory transactions, and vendor documentation.
• Strong computer skills, including Microsoft Office applications and enterprise business systems.
• Ability to maintain accurate records and documentation within regulated environments.
Working Conditions & Physical Requirements
• Regular work schedule of Monday through Friday, 9:00 AM to 5:00 PM.
• Work is performed in a combination of laboratory, warehouse, shipping/receiving, storage, and facility environments.
• Requires frequent standing, walking, bending, reaching, climbing stairs, and manual material handling throughout the workday.
• Requires the ability to safely lift, carry, push, and pull materials weighing up to 50 lbs.
• Regular handling and movement of client samples, chemicals, laboratory supplies, inventory, equipment, packages, pallets, and facility materials.
• May involve occasional use of ladders, pallet jacks, hand tools, and material handling equipment.
• May occasionally be required to work outside regular business hours to support emergency repairs, maintenance activities, equipment installations, or operational requirements.
Additional Information
Disclaimer: Salary information posted on sites other than the official careers page does not reflect the organization’s compensation and may represent estimated ranges provided by third-party job boards. The organization offers competitive wages and a comprehensive total rewards package, which will be discussed during the interview process.
At Eurofins we offer excellent full-time benefits including health & dental coverage, life and disability insurance, RRSP with 3% company match, paid holidays, paid time off.
Accommodation: Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request via the website at www.eurofins.ca.
As a Eurofins employee, you will become part of a company that has received international recognition as a great place to work. To learn more about Eurofins, please explore our website at www.eurofins.ca
This posting is supported by AI technology to assist in screening candidates and resumes.
This posting is for a current vacancy and the successful candidate will start as soon as possible.
We thank all applicants within commuting distance of GTA, Ontario for showing an interest in this position. Only those selected for an interview will be contacted.
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Company
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