Tyler Griffen·5 hours ago
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Team PA - professional services
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What you'll do
- Extensive diary management – managing very busy and ever-changing diaries, booking internal and external meetings, Zoom and MS Teams calls, across various time zones, rescheduling meetings and resolving any clashes that may occur
- Booking international travel arrangements across multiple time zones including flights, accommodation and arranging visas and travel documentation adhering to COVID-19 travel requirements
- Processing expenses and timesheets
- Liaising with clients and their PAs
- Updating the CRM with client contact information
- Providing PA support for all meetings, conferences and workshops, using PowerPoint, Word, Excel and carry out any online research as and when required
- Creating, maintaining and updating PowerPoint slides for meetings
- Organising events, sourcing venues and activities
- Provide PA support and cover for other Team PAs during annual leave
- Involvement in internal office-wide projects
What they're looking for
- Have previous PA experience and experience of supporting more than one individual
- Have diary management experience
- Have experience booking international travel
- Be able to commit to a 12-month PA contract
- Have excellent organisational, time management and prioritising skills
- Be a team player with a “Can Do” flexible, approach
- Have excellent communication and interpersonal with the confidence to liaise at all levels of the business
- Calm under pressure and able to work in a fast-paced role
- Good sense of humour, outgoing and fun to work with
- Good IT skills - Microsoft Outlook, Word, PowerPoint and Excel
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Fantastic Team PA opportunity with a leading global professional services firm, providing PA support to 5 Senior Managers on a 12-month contract.
- 12 month PA contract
- Salary: £42k (£38k + 10% bonus)
- Benefits: 25 days holiday & full benefits
- Hybrid working (2 days working in the office and 3 days working from home)
- Hours: 9am - 5.30pm Monday to Friday
- Busy and fast paced Team PA position!
- Great company culture
Team PA duties:
- Extensive diary management – managing very busy and ever-changing diaries, booking internal and external meetings, Zoom and MS Teams calls, across various time zones, rescheduling meetings and resolving any clashes that may occur
- Booking international travel arrangements across multiple time zones including flights, accommodation and arranging visas and travel documentation adhering to COVID-19 travel requirements
- Processing expenses and timesheets
- Liaising with clients and their PAs
- Updating the CRM with client contact information
- Providing PA support for all meetings, conferences and workshops, using PowerPoint, Word, Excel and carry out any online research as and when required
- Creating, maintaining and updating PowerPoint slides for meetings
- Organising events, sourcing venues and activities
- Provide PA support and cover for other Team PAs during annual leave
- Involvement in internal office-wide projects
Team PA requirements:
- Have previous PA experience and experience of supporting more than one individual
- Have diary management experience
- Have experience booking international travel
- Be able to commit to a 12-month PA contract
- Have excellent organisational, time management and prioritising skills
- Be a team player with a “Can Do” flexible, approach
- Have excellent communication and interpersonal with the confidence to liaise at all levels of the business
- Calm under pressure and able to work in a fast-paced role
- Good sense of humour, outgoing and fun to work with
- Good IT skills - Microsoft Outlook, Word, PowerPoint and Excel
Company
Tyler Griffen
West End, United Kingdom
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