Temporary Purchasing Assistant

JOB SUMMARY

The individual will be responsible of daily market list operations of purchasing and store food and beverages for hotel operation to run in smoothly manner under any circumstances.

 

DUTIES AND RESPONSIBILITIES

1. To ensure proper running of all activities of the purchasing department.
2. Sourcing for suitable products/ services at the most competitive price.
3. To ensure all daily purchases are at the lowest possible price and are of the required quality, standard, services and delivery schedule.
4. To ensure all quarterly quotations to be complied through quotes and bids email.
5. To ensure all quotation are timely key in to Material Control System for daily issuing of Purchase Orders.
6. To ensure all items in MC are maintain with 3 quotations unless with valid justification on items less than 3 quotations. E.g. Agent stocks, authorized distributors etc.
7. To report any irregularities to Purchasing Manager.
8. To follow up with daily outstanding delivery with supplier from receiving associates daily updates.
9. To work closely with receiving assistant on outstanding delivery, short delivery, discrepancy of order and delivery of items.
10. To check and verify daily price discrepancies with suppliers and follow up with credit note/ debit notes respectively.
11. To co-ordinate with chef on monthly promotion.
12. To conduct ad-hoc spot check on goods received in verifying its quality specification, price and weight against issued POs.
13. To obtain sample for quality evaluation for quarterly or adhoc promotions blind tasting exercises.
14. To assist Assistant Purchasing Manager in issuing Purchase Order on non food/ general supplies orders.
15. To deputize for APM during his absence.
16. Perform daily filing of all documents and administrative works(Quotations/ catalogues and documentations).
17. Any other duties as may be assigned from time to time.

Monthly Job Scope:

1. Perform daily records of justification on purchases that are not the lowest quoted pricing.
2. To assist in obtaining quotations for contractual food and beverages items.
3. To review and constant sourcing of quotation and quality of purchases on a monthly basis.
4. To follow established procedures and compliance as per LSOP.

JOB REQUIREMENTS

• Minimum 'O' level is preferred
• Proficiency in MS Office
• Willing to learn, independent with positive attitude
• Able to start immediately or at short notice