VFX Production Coordinator - Senior
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What you'll do
- Maintain show shot list. Determine, with the VFX Supervisor and VFX Producer, milestones for the project and artists and ensure they are met;
- Maintain shot status and artist targets and be able to produce show status at all times;
- Update all documents that allow follow up on the show status (shotlist, schedule, etc.);
- Take, receive and disseminate internal and client shot notes;
- Manage the flow of information and transfer of information/work between departments or with clients. Oversee the file transfer and receipt process with the Production Assistant;
- Make sure that artists have the necessary information and elements to begin work efficiently;
- Set and track targets for the week with the VFX Supervisor and VFX Producer. Meet with each artist assigned to the project on a daily basis to ensure they are clear on their targets, answer questions, follow-up on progress, etc.
- Anticipate and raise any concerns about targets, deadlines, etc. based on daily artist activity;
- Arrange, attend, and manage meetings, turnovers, reviews with VFX Supervisor and artists, ensure that all notes are transmitted to the artists;
- Organize the dailies playlist, and take detailed notes throughout the meeting;
- Keep artists and supervisors up to date with information – client notes, shot changes, modifications - and evaluate impact on current work. Relay information to Producer if there are anticipated schedule implications;
- Evaluate and validate all work with VFX Supervisors to make sure they are approved, and notes are distributed to relevant crew.
What they're looking for
- Minimum 5 years of experience in a VFX Coordinator role in a VFX or 3D animation studio environment, preferably on high-end feature film and/or episodic productions.
- Experience in an administrative position;
- Excellent proficiency with the Google Suite and Microsoft Office Excel.
- Experience with Flow Production Tracking project management software.
- Strong organizational and planning skills.
- Ability to manage priorities and meet deadlines and budgets.
- Excellent communication and interpersonal skills.
- Strong attention to detail.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Company Description
Rodeo FX is an award-winning creative company offering services in visual effects, animation, advertising and experiential. We partner with some of the world's leading storytellers and entertainment companies, including Netflix, HBO, Disney, Marvel, Amazon Studios, Warner Bros. and Sony.
In 2026, Rodeo FX opened its newest studio in Bengaluru, expanding our global network across Canada, the United States, Europe and India. Located in International Tech Park Bengaluru, the new 40,000-square-foot studio is designed to accommodate up to 400 artists and supports both Rodeo FX and Mikros Animation.
Our Bengaluru team is fully integrated into Rodeo FX's global pipeline, collaborating with artists, supervisors and production teams across our international studios on incredible projects.
We're now building the senior creative and technical leadership for this studio. Joining us at this stage means having the opportunity not only to contribute to world-class projects, but also to help shape the team, workflows and culture of a growing global hub.
Job Description
The VFX Coordinator is the main level of support for the entire production team throughout the course of a project, from pre-production to final delivery.
Main responsibilities:
- Maintain show shot list. Determine, with the VFX Supervisor and VFX Producer, milestones for the project and artists and ensure they are met;
- Maintain shot status and artist targets and be able to produce show status at all times;
- Update all documents that allow follow up on the show status (shotlist, schedule, etc.);
- Take, receive and disseminate internal and client shot notes;
- Manage the flow of information and transfer of information/work between departments or with clients. Oversee the file transfer and receipt process with the Production Assistant;
- Make sure that artists have the necessary information and elements to begin work efficiently;
- Set and track targets for the week with the VFX Supervisor and VFX Producer. Meet with each artist assigned to the project on a daily basis to ensure they are clear on their targets, answer questions, follow-up on progress, etc.
- Anticipate and raise any concerns about targets, deadlines, etc. based on daily artist activity;
- Arrange, attend, and manage meetings, turnovers, reviews with VFX Supervisor and artists, ensure that all notes are transmitted to the artists;
- Organize the dailies playlist, and take detailed notes throughout the meeting;
- Keep artists and supervisors up to date with information – client notes, shot changes, modifications - and evaluate impact on current work. Relay information to Producer if there are anticipated schedule implications;
- Evaluate and validate all work with VFX Supervisors to make sure they are approved, and notes are distributed to relevant crew.
Qualifications
- Minimum 5 years of experience in a VFX Coordinator role in a VFX or 3D animation studio environment, preferably on high-end feature film and/or episodic productions.
- Experience in an administrative position;
- Excellent proficiency with the Google Suite and Microsoft Office Excel.
- Experience with Flow Production Tracking project management software.
- Strong organizational and planning skills.
- Ability to manage priorities and meet deadlines and budgets.
- Excellent communication and interpersonal skills.
- Strong attention to detail.https://www.youtube.com/watch?v=Z4G7EKdclfU&t=2s
Additional Information
Diversity, Equity and Inclusion
At Rodeo FX, diversity is a core value. We’re committed to creating an inclusive, equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity, challenges our thinking, and helps us deliver better work.
Use of Artificial Intelligence in Recruitment
Rodeo FX may use AI-based tools to support certain steps of the recruitment process, such as interview transcription or preliminary application analysis. These tools may be operated by third-party providers, and data may be processed outside Quebec. These tools never replace human decision-making: all final hiring decisions are made by our recruitment team and hiring managers. To learn more about how we protect your personal information and your rights, please consult our Privacy Policy.
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Company
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