Virtual Administrative Assistant

Company Description

MalOPlus™ Group Inc., provides Business Development services in the fields of Accounting, Administration and Marketing.  Our goal is to help small and medium-sized businesses explore outsourcing solutions to minimize their administrative and operating costs. We also offer to home-based self-employed professionals, a network that provides contractual work.  

MalOPlus™ Group Inc., is a collective of 3 companies operating under the MalOPlus™  Brand and a few other sister companies managing other Brands owned by  MalOPlus™ Group Inc. This position is for one of these subdivisions.

Job Description

The Administrative Assistant is a member of the corporate team, supporting the achievement of the mission: The Administrative Assistant will contribute to this mission by providing support for, and participating in, key processes and programs that sustain the purpose and overall goal of the organization. This person will work with the Director and other staff to ensure that all administrative and facility needs are met through the provision of high-level administrative work.

• Provide administrative support, research, preparing reports and memos, managing correspondence
• Manage and arrange Google calendar, contacts, conference bridges, appointments and events, in accordance with department and company policies, and guidelines.
• Coordinate team meetings including team and large group meetings.
• Coordinate and execute special projects and initiatives as directed
• Coordinate meeting logistics, and prepare meeting presentations and materials as directed
• Ensure that office operation runs smoothly, including the proper maintenance of electronic work tools; liaison with suppliers for the maintenance of these tools, etc.
• Provide exceptional customer service via email and by phone to clients, co-workers, external partners, callers and visitors of the Website
• Create and maintain accurate administrative procedure manuals to ensure efficient operations
• Organize, maintain, and periodically audit the company filing system (electronic)
• Recommend opportunities for increased efficiency and process improvements
• Light accounting
• Attend occasional special events (may include weekends)
• Work under minimal supervision and interact with company personnel at all organizational levels. Must maintain strict confidentiality on sensitive issues
• Other duties as assigned
• We are looking for an Administrative Assistant who takes pride in a job well done.  Someone who is upbeat, hungry to learn and has a natural curiosity to want to figure things out.

Qualifications

• Genuine interest in helping others
• Excellent written and verbal communication skills
• Strong attention to detail
• Excellent organizational skills
• Strong data entry and analytical skills
• Ability to effectively prioritize and meet deadlines for a wide variety of assignments
• Experience working with and maintaining highly sensitive and confidential information
• Flexible
• Ability to operate standard office equipment and troubleshoot issues
• Efficient in Microsoft Office Suite
• Preferred, working knowledge of QuickBooks
• Sound judgement and decision making ability
• College Diploma (required)
• Bachelor’s Degree (preferred)
• 5+ years' experience in a virtual office environment
• Fluently bilingual (En/Fr), Spanish and other languages, an asset.

Additional Information

LOCATION
Work from your Home-Office
Can work from anywhere from Canada or USA, as long as we have openings in your area.

EDUCATION
College, Finished
Minimum 5 years Experience
Training in Business Administration, Marketing or Communications, is preferred.

REMUNERATION:
Based on experience

SCHEDULE:
Flexibles hours
Part-Time  (minimum 15hours per week) or  Full-Time (40hours)  
Week-days, Evening & Week-end Shifts available

START DATE:
a.s.a.p.