Accounts Executive - US

To ensure accurate and timely processing of customer Purchase Orders (POs) from receipt to fulfillment, maintaining coordination between sales, finance, and operations.

Receive purchase orders via email, portal, or CRM system.

Verify PO details — customer information, product codes, quantities, pricing, delivery dates, and terms.

Ensure alignment with quotations, contracts, or master agreements.

Enter verified PO details into the ERP/Order Management System (e.g., SAP, Oracle, Zoho, Tally, etc.).

Generate Sales Order and send order acknowledgment to the customer.

Flag discrepancies or missing details for clarification.

Coordinate with internal teams (Sales, Finance, Warehouse, and Logistics) for credit checks, product availability, and dispatch scheduling.

Obtain necessary approvals before order confirmation.

Monitor order status and ensure timely dispatch.

Update customers with expected delivery timelines or any delays.

Work closely with logistics for shipment tracking and documentation.

Coordinate with the billing team for invoice generation post-delivery.

Ensure PO, invoice, and delivery note reconciliation for accuracy.

Maintain records for audit and reporting.

Track order processing timelines and backlog.

Generate daily/weekly order status and PO processing reports.

Highlight delays, errors, or recurring issues for process improvement.

Strong attention to detail and accuracy

Good communication and coordination skills

Knowledge of ERP/Order Management systems

Understanding of sales operations and billing cycles

Time management and ability to handle multiple POs simultaneously