Accounts Payable Assistant
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What you'll do
- Invoice Processing: Accurately and efficiently processing incoming supplier invoices and credit notes. Including but not exclusively material, plant, hotel, surveyor invoices etc ·
- Verification & Coding: Verifying that invoices are accurate, supported by proper documentation and approvals, and correctly coding them to the relevant general ledger accounts and cost centres. ·
- Data Entry: Entering invoice details into the company's accounting system with a high level of accuracy and meticulous attention to detail.
- Supplier Management: Responding to supplier queries, resolving discrepancies, changes to Purchase orders and managing their accounts, including ensuring details are up to date for payments.
- Record Keeping: Maintaining and archiving invoice data and other financial records and assisting with audit requests.
- Reconciliation: Reconciling supplier accounts with statements and potentially assisting with nominal reconciliations.
- Bank Postings, Direct Debits
- Administrative Support: Providing general administrative support to the finance team, including handling mail, emails, and other ad-hoc tasks as required.
- Managing the accounts payable mailbox
- Chasing, downloading from websites and processing invoices for rental properties and utilities on behalf of employees of JPC away from residence on assignment
What they're looking for
- Previous experience in an Accounts Payable, Finance Assistant, or Accounts Administrator role, with a strong understanding of invoice processing and supplier account management.
- Excellent attention to detail and accuracy, with experience processing high volumes of financial data and maintaining accurate records.
- Proficiency in accounting systems and Microsoft Office applications, particularly Excel, with strong organisational and administrative skills.
- Ability to communicate effectively with suppliers and internal stakeholders, resolving queries and discrepancies in a professional and timely manner.
- German language skills (written and spoken).
Nice to have
- Experience within the construction, engineering, or related project-based industry would be advantageous.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
John Paul Construction is an international technical contractor specialising in the data centre, life sciences, residential, and commercial sectors. This Irish-owned and managed business directly employs over 700 people and delivers projects across Ireland, the United Kingdom and mainland Europe.
The company’s performance across safety and sustainability was recognised during 2025 in receiving the Green Construction Award at the 2025 Green Awards, along with a Gold Award and an Exceptional High Achiever Award at the National Irish Safety Awards. The company also received the President’s Award from the Royal Society for the Prevention of Accidents. In the same year, John Paul Construction was also certified as a ‘Great Place to Work’®.
Due to continued expansion, we are hiring an Accounts Payable Assistant - with German language to join our team in Dublin.
The Accounts Payable Assistant processes invoices for the company's suppliers, reconciles accounts, resolves discrepancies, and maintains accurate financial records.
- Invoice Processing: Accurately and efficiently processing incoming supplier invoices and credit notes. Including but not exclusively material, plant, hotel, surveyor invoices etc ·
- Verification & Coding: Verifying that invoices are accurate, supported by proper documentation and approvals, and correctly coding them to the relevant general ledger accounts and cost centres. ·
- Data Entry: Entering invoice details into the company's accounting system with a high level of accuracy and meticulous attention to detail.
- Supplier Management: Responding to supplier queries, resolving discrepancies, changes to Purchase orders and managing their accounts, including ensuring details are up to date for payments.
- Record Keeping: Maintaining and archiving invoice data and other financial records and assisting with audit requests.
- Reconciliation: Reconciling supplier accounts with statements and potentially assisting with nominal reconciliations.
- Bank Postings, Direct Debits
- Administrative Support: Providing general administrative support to the finance team, including handling mail, emails, and other ad-hoc tasks as required.
- Managing the accounts payable mailbox
- Chasing, downloading from websites and processing invoices for rental properties and utilities on behalf of employees of JPC away from residence on assignment
Requirements
- Previous experience in an Accounts Payable, Finance Assistant, or Accounts Administrator role, with a strong understanding of invoice processing and supplier account management.
- Excellent attention to detail and accuracy, with experience processing high volumes of financial data and maintaining accurate records.
- Proficiency in accounting systems and Microsoft Office applications, particularly Excel, with strong organisational and administrative skills.
- Ability to communicate effectively with suppliers and internal stakeholders, resolving queries and discrepancies in a professional and timely manner.
- German language skills (written and spoken).
- Experience within the construction, engineering, or related project-based industry would be advantageous.
Benefits
We are proud to be an equal opportunity employer. We believe in fostering a work environment where all individuals are treated with dignity and respect, and are given the opportunity to reach their full potential.
As a permanent employee of John Paul Construction, you will benefit from:
- Competitive salary
- Relocation allowance (where applicable)
- Company laptop and phone
- Pension
- Life insurance and income protection
- Continuous Professional Development (CPD)
- Access to lifestyle benefits such as the Bike to Work scheme, Employee Assistance Programme, Sports & Social Club, and more
Company
Company facts come from this company's own listings. We only show what the postings themselves carry.