DUBLIN Senior Specialist, Accounts Payable CA 94568
Sign up free to see how well your resume matches this role.
What you'll do
- Respond to Vendor inquiries regarding invoice status, payment details, shortage claims, and other miscellaneous payment deductions in a timely and professional manner.
- Identify and resolve issues that result in late payments to ensure future payments are made timely.
- Maintain strong vendor relations for assigned vendors by ensuring their accounts are current.
- Research and resolve disputed shortage and cost difference chargebacks.
- Determine validity of shortage disputes based on receiving activity and adjustments.
- Obtain buyer approval for cost difference chargebacks.
- Prepare credit memos to reimburse when appropriate and update the Departments’ Dispute Tracking log.
- Promote the advancement of the company’s Anticipation Program that provides vendors with early payments for a discounted amount, by communicating and educating our vendors of the early payment opportunity.
- Calculate discount, obtain proper approvals, and complete voucher updates to execute the process.
- Prepare express check/wire payment requests (as needed): complete and process all documents pertaining to the payment request
- Utilize the MERA system to do research and monitor tasks list for documents needed from vendor.
- Work closely with APM specialist to resolve vendor payment issues or request for paperwork
What they're looking for
- 2-4 years’ work experience, preferably in Finance or Accounting
- Experience in working in a high-volume processing environment
- Great communication skills and customer service experience
- Knowledge of AP applications on a major computerized system
- Individual must be self-directed, but also able to work as a team member
- Working Knowledge of Microsoft Office Suites with an intermediate knowledge of excel
- High School Diploma/GED
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Our values start with our people, join a team that values you!
Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.
As part of our team, you will experience:
- Success. Our winning team pursues excellence while learning and evolving
- Career growth. We develop industry leading talent because Ross grows when our people grow<
- Teamwork. We work together to solve the hard problems and find the right solution
- Our commitment to Diversity, Equality & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.
Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.
GENERAL PURPOSE
Respond to Vendor inquiries regarding invoice status, payment details, shortage claims, and other miscellaneous payment deductions in a timely and professional manner. Identify and resolve issues that result in late payments to ensure future payments are made timely. Maintain strong vendor relations for assigned vendors by ensuring their accounts are current.
ESSENTIAL FUNCTIONS
- Research and resolve disputed shortage and cost difference chargebacks. Determine validity of shortage disputes based on receiving activity and adjustments. Obtain buyer approval for cost difference chargebacks. Prepare credit memos to reimburse when appropriate and update the Departments’ Dispute Tracking log.
- Promote the advancement of the company’s Anticipation Program that provides vendors with early payments for a discounted amount, by communicating and educating our vendors of the early payment opportunity. Calculate discount, obtain proper approvals, and complete voucher updates to execute the process.
- Prepare express check/wire payment requests (as needed): complete and process all documents pertaining to the payment request
- Utilize the MERA system to do research and monitor tasks list for documents needed from vendor. Work closely with APM specialist to resolve vendor payment issues or request for paperwork
- Manage email backlog, tasks, projects by prioritizing and working with management to gauge priority levels
- Provide supplier account summaries to management when requested
- Complete daily production log.
- Work closely with suppliers to escalate any payment related issues to management timely
COMPETENCIES
QUALIFICATIONS & SPECIAL SKILLS REQUIRED
- 2-4 years’ work experience, preferably in Finance or Accounting
- Experience in working in a high-volume processing environment
- Great communication skills and customer service experience
- Knowledge of AP applications on a major computerized system
- Individual must be self-directed, but also able to work as a team member
- Working Knowledge of Microsoft Office Suites with an intermediate knowledge of excel
EDUCATION / CERTIFICATIONS
- High School Diploma/GED
PHYSICAL REQUIREMENTS
SUPERVISORY RESPONSIBILITIES
N/A
Company
Company facts come from this company's own listings. We only show what the postings themselves carry.