Accounts Payable Clerk
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What you'll do
- Receive, upload and process supplier invoices.
- Monitor invoice approvals and follow up with internal stakeholders to ensure invoices are approved in a timely manner.
- Prepare and process the twice-monthly payment proposal and payments.
- Manage price queries and obtain the necessary approvals from managers.
- Maintain the annual cost price file.
- Review monthly vendor statements and investigate and resolve any queries.
- Match expense receipts to expense sheets and enter expenses into the accounting system.
- Reconcile the accounts payable ledger.
- Prepare month-end purchase accruals.
- Distribute monthly credit card statements to employees.
- Audit the filing of delivery notes and invoices against goods received.
- Monitor bank statements and enter direct debits into the accounting system.
What they're looking for
- Previous experience working in an Accounts Payable/Purchase Ledger role is essential.
- Experience using accounting software and Microsoft Excel.
- Excellent attention to detail and a high level of accuracy.
- Ability to prioritise workload and work effectively to deadlines.
- Good communication skills, with the confidence to liaise with internal stakeholders and suppliers.
- A proactive approach and willingness to learn new tasks and provide cover within the Finance team.
- Friendly and professional telephone manner.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
About Us:
At Biotage, we empower scientists to accelerate discovery, improve laboratory workflows, and advance the development of new medicines. Our innovative solutions support customers across pharmaceutical, biotechnology, academic, and contract research organisations worldwide.
The Opportunity:
We’re looking for a detail-oriented and reliable Accounts Payable Clerk to join our Finance team and support the smooth running of our accounts payable processes.
You will be responsible for processing invoices and payments, reconciling the accounts payable ledger and resolving supplier queries. You’ll play an important role in maintaining accurate financial records, ensuring invoices are processed efficiently, and building strong relationships with our suppliers and internal stakeholders.
Key Responsibilities:
Receive, upload and process supplier invoices.
Monitor invoice approvals and follow up with internal stakeholders to ensure invoices are approved in a timely manner.
Prepare and process the weekly payment proposal and payments - in multiple currencies.
Manage price queries and obtain the necessary approvals from managers.
Maintain the annual cost price file.
Review monthly vendor statements and investigate and resolve any queries.
Match expense receipts to expense sheets and enter expenses into the accounting system.
Reconcile the accounts payable ledger.
Prepare month-end purchase accruals.
Distribute monthly credit card statements to employees.
Audit the filing of delivery notes and invoices against goods received.
Monitor bank statements and enter direct debits into the accounting system.
Support the wider Finance team with additional tasks as required.
Skills/Experience:
Previous experience working in an Accounts Payable/Purchase Ledger role is essential.
Experience using accounting software and Microsoft Excel.
Excellent attention to detail and a high level of accuracy.
Ability to prioritise workload and work effectively to deadlines.
Good communication skills, with the confidence to liaise with internal stakeholders and suppliers.
A proactive approach and willingness to learn new tasks and provide cover within the Finance team.
Friendly and professional telephone manner.
What we can offer you:
Company bonus scheme
25 days annual leave plus 8 paid bank holidays
Contributory pension scheme (6% employer contribution)
Flexible working hours
Life Assurance (x4 salary)
Long service awards
Reward and recognition scheme
Employer Assistance Programme with 24/7 remote GP service
Annual flu jabs
Cycle to work scheme
Corporate discount on gym membership
Savings and discounts
Reimbursement of professional membership fees
Referral incentives
Social events
Volunteering day
Company
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