Accounts Payable/Receivable Payroll Specialist

This position reports to our Controller

On Premise / Not Hybrid / Not Remote

Location: West Palm Beach Support Center

Salary commensurate with Experience  

Job Summary

Provide day-to-day support to the accounting team with primary responsibility for accounts payable, accounts receivable, collections, vendor management, and assistance with bi‑weekly payroll processing. Ensure accurate, timely processing of invoices, payments, and reconciliations and maintain positive vendor and internal relationships.

Primary Responsibilities

• Scan vendor invoices into the general ledger; verify proper approvals and resolve invoice discrepancies.
• Manage vendor relationships: answer inquiries, research and resolve billing issues, and maintain vendor files.
• Monitor and clear weekly invoice-hold reports; release approved invoices for payment to ensure on-time settlements.
• Maintain and reconcile bakery cash-sales and employee-lunches AR accounts; perform collections and post receipts.
• Review and process employee expense reports and corporate credit card transactions.
• Assist with bi-weekly payroll processing (data entry, payroll file prep, and basic payroll reconciliation).
• Support month‑end close tasks related to AP/AR (reconciliations, accruals, and journal entries) as needed.
• Maintain compliance with company policies, internal controls, and safety standards.

Qualifications

Required

• Associate degree in accounting, bookkeeping, or equivalent work experience.
• 1–3 years’ experience in AP/AR and basic payroll duties (service/restaurant industry experience a plus).
• Proficient with Microsoft Excel, Word, and Outlook.
• Strong communication and customer service skills.
• Detail-oriented, organized, able to multi-task, and work independently with minimal supervision.
• Demonstrated problem-solving skills and initiative.

Preferred

• Experience with Restaurant365 or similar restaurant/ERP systems.

Physical requirements

• Medium work: occasional lifting/moving up to 30 lbs, frequent up to 20 lbs.
• Ability to move throughout the office and operate standard office equipment (PC, copier, fax).
• Ability to reach, bend, crouch, stand, sit, twist, and communicate effectively.