Accounts Payable Specialist

At Yondr, we believe in the power of presence. Our mission is to create phone-free spaces that deepen human connection and elevate shared experiences. We partner with artists, educators, and visionaries to design environments that put people, not devices, at the center.

Yondr’s business segments span numerous industries, primarily across education and live events. Yondr supports schools through cell phone-free programs. Our education programs facilitate the successful implementation of phone-free school environments by providing administrators and teachers with education, training, and development resources, along with all necessary equipment. In addition, Yondr supports top artists in music and comedy by creating phone-free shows, allowing performers and audience members to enjoy live performances without the distraction of phones.

POSITION SUMMARY

The Accounts Payable Specialist is responsible for managing the day-to-day accounts payable function, ensuring invoices, employee expenses, and vendor payments are processed accurately, timely, and in accordance with company policies and internal controls. This role will maintain accurate vendor and payment records, support reconciliations and month-end close, and partner with internal teams and vendors to resolve discrepancies and ensure a smooth payment process.

The ideal candidate is highly organized, detail-oriented, and comfortable working independently in a part-time capacity while managing recurring deadlines. This role will also help identify opportunities to improve AP processes, strengthen controls, and increase efficiency as the company grows.

ESSENTIAL DUTIES & RESPONSIBILITIES

Accounts Payable & Vendor Management

• Process vendor invoices accurately and on time

• Match invoices to purchase orders and receiving documentation when applicable

• Maintain vendor records, including W-9s and payment details

• Communicate with vendors to resolve billing discrepancies and answer payment inquiries

Expense & Credit Card Processing

• Review and process employee expense reimbursements

• Monitor and reconcile corporate credit card transactions

• Ensure expenses comply with company policies and proper documentation is provided

Payment Processing

• Prepare and submit weekly or bi-weekly payment runs (ACH, check, wire)

• Ensure proper approvals are obtained prior to payment

• Assist with cash disbursement tracking and reporting

Reconciliations & Recordkeeping

• Reconcile AP aging and resolve outstanding items

• Support month-end close by ensuring AP is complete and accurate

• Maintain organized digital records for audits and internal review

Process & Controls

• Follow established AP policies and internal controls

• Identify opportunities to improve efficiency and accuracy in AP workflows

• Assist with special projects as needed (vendor clean-up, system transitions, audits)

QUALIFICATIONS

Required Qualifications

• 3+ years of accounts payable experience

• Strong attention to detail and accuracy

• Familiarity with AP workflows, expense reports, and approvals

• Comfortable working with accounting and expense management software

• Proficient in Excel or Google Sheets

• Ability to manage deadlines independently in a part-time schedule

Knowledge, Skills & Abilities

• Strong working knowledge of accounts payable processes, including invoice processing, vendor management, payment runs, and AP aging.

• Basic understanding of general ledger coding and month-end close.

• Experience with AP automation, accounting, or expense management systems (e.g., Ramp, Bill.com, or similar).

• Proficient in Excel or Google Sheets, with strong attention to detail and accuracy.

• Ability to identify and resolve discrepancies, manage deadlines independently, and maintain accurate financial records.

Physical Requirements

• Ability to remain stationary for extended periods while working at a computer.

• Ability to communicate effectively in person, virtually, and by telephone.

YONDR BENIFITS

• 100% paid medical coverage plan option for employees and access to 15+ plan types, including PPO, HMO and HDHP

• Dental and vision and ancillary benefits such as short-term disability, long-term disability and life insurance

• Generous PTO for rest and recharge throughout the year

• 12 weeks of paid parental leave

• 1 week paid holiday break at the end of December, for a company-wide closure + 11 additional nationally recognized holidays

• 401(k) offering

• Tech tool preference, including choice of PC or Mac.

• Hybrid employees receive catered lunch twice a week.

Yondr is an equal opportunity employer and does not discriminate in its hiring of employees based on race, religion, gender, or sexual orientation.