Accounts Payable, Spend Management Coordinator
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What you'll do
- Monitor card activity for unusual or out-of-policy transactions and follow up with cardholders directly.
- Maintain accurate records of who holds a card, their limits, and any changes over time.
- Review submitted expense reports for accuracy, completeness, and compliance with company expense policy.
- Flag policy violations, missing receipts, or miscategorized spend, and follow up with employees to resolve discrepancies.
- Help maintain and clarify expense policy documentation so employees have clear guidance.
- Monitor card transactions for cloud and compute-related spend (Anthropic, OpenAI, etc.) that fall outside our enterprise agreements, and help migrate them into sanctioned accounts.
- Track department-level budgets against actual spend on a regular cadence.
- Build and maintain simple, clear reports summarizing spend trends, budget variances, and outstanding items for the Senior Accounting Manager and department stakeholders.
- Support month-end close by ensuring card and expense data is accurate and categorized correctly before it's handed off to accounting.
What they're looking for
- 0–2 years of experience in finance, accounting, operations, or a related administrative role (internships count).
- Comfortable working in spreadsheets (Excel/Google Sheets); familiarity with formulas and basic data organization.
- Strong attention to detail: this role is built around catching small errors before they become big ones.
- Clear, professional written communication; comfortable following up with employees about policy and documentation.
- Organized and able to manage recurring, deadline-driven tasks (monthly reporting, renewal tracking) without close supervision.
- Trustworthy with sensitive financial and payment information.
Nice to have
- Prior exposure to Brex, Ramp, or a similar corporate card/expense platform.
- Familiarity with basic accounting concepts (expense categorization, accruals, budget vs. actuals).
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Shape the Future of AI
At Labelbox, we're building the critical infrastructure that powers breakthrough AI models at leading research labs and enterprises. Since 2018, we've been pioneering data-centric approaches that are fundamental to AI development, and our work becomes even more essential as AI capabilities expand exponentially.
About Labelbox
We're the only company offering three integrated solutions for frontier AI development:
- Enterprise Platform & Tools: Advanced annotation tools, workflow automation, and quality control systems that enable teams to produce high-quality training data at scale
- Frontier Data Labeling Service: Specialized data labeling through Alignerr, leveraging subject matter experts for next-generation AI models
- Expert Marketplace: Connecting AI teams with highly skilled annotators and domain experts for flexible scaling
Why Join Us
- High-Impact Environment: We operate like an early-stage startup, focusing on impact over process. You'll take on expanded responsibilities quickly, with career growth directly tied to your contributions.
- Technical Excellence: Work at the cutting edge of AI development, collaborating with industry leaders and shaping the future of artificial intelligence.
- Innovation at Speed: We celebrate those who take ownership, move fast, and deliver impact. Our environment rewards high agency and rapid execution.
- Continuous Growth: Every role requires continuous learning and evolution. You'll be surrounded by curious minds solving complex problems at the frontier of AI.
- Clear Ownership: You'll know exactly what you're responsible for and have the autonomy to execute. We empower people to drive results through clear ownership and metrics.
Role Overview
Labelbox is looking for a detail-oriented Spend Management Coordinator to own the day-to-day management of our corporate spend program, including our Brex card platform, enforcement of the employee expense policy, and vendor/subscription tracking. This is an entry-level role, well suited to someone early in their finance or operations career who is organized and enjoys building clean, repeatable processes. You'll report directly to the Senior Accounting Manager and partner with employees across the company to keep spending accurate, compliant, and on budget.
What you’ll do:
Brex & card management
- Monitor card activity for unusual or out-of-policy transactions and follow up with cardholders directly.
- Maintain accurate records of who holds a card, their limits, and any changes over time.
- Review submitted expense reports for accuracy, completeness, and compliance with company expense policy.
- Flag policy violations, missing receipts, or miscategorized spend, and follow up with employees to resolve discrepancies.
- Help maintain and clarify expense policy documentation so employees have clear guidance.
- Monitor card transactions for cloud and compute-related spend (Anthropic, OpenAI, etc.) that fall outside our enterprise agreements, and help migrate them into sanctioned accounts.
Budget tracking & reporting
- Track department-level budgets against actual spend on a regular cadence.
- Build and maintain simple, clear reports summarizing spend trends, budget variances, and outstanding items for the Senior Accounting Manager and department stakeholders.
- Support month-end close by ensuring card and expense data is accurate and categorized correctly before it's handed off to accounting.
What We're Looking For
- 0–2 years of experience in finance, accounting, operations, or a related administrative role (internships count).
- Comfortable working in spreadsheets (Excel/Google Sheets); familiarity with formulas and basic data organization.
- Strong attention to detail: this role is built around catching small errors before they become big ones.
- Clear, professional written communication; comfortable following up with employees about policy and documentation.
- Organized and able to manage recurring, deadline-driven tasks (monthly reporting, renewal tracking) without close supervision.
- Trustworthy with sensitive financial and payment information.
Nice to have:
- Prior exposure to Brex, Ramp, or a similar corporate card/expense platform.
- Familiarity with basic accounting concepts (expense categorization, accruals, budget vs. actuals).
Alignerr strives to ensure pay parity across the organization and discuss compensation transparently. The expected hourly rate range for United States-based candidates is below. Exact compensation varies based on a variety of factors, including skills and competencies, experience, and geographical location.
Life at Labelbox
- Environment: Fast-paced and high-intensity, perfect for ambitious individuals who thrive on ownership and quick decision-making
- Growth: Career advancement opportunities directly tied to your impact
- Vision: Be part of building the foundation for humanity's most transformative technology
Our Vision
We believe data will remain crucial in achieving artificial general intelligence. As AI models become more sophisticated, the need for high-quality, specialized training data will only grow. Join us in developing new products and services that enable the next generation of AI breakthroughs.
Labelbox is backed by leading investors including SoftBank, Andreessen Horowitz, B Capital, Gradient Ventures, Databricks Ventures, and Kleiner Perkins. Our customers include Fortune 500 enterprises and leading AI labs.
Your Personal Data Privacy: Any personal information you provide Labelbox as a part of your application will be processed in accordance with Labelbox’s Job Applicant Privacy notice.
Any emails from Labelbox team members will originate from a @labelbox.com email address. If you encounter anything that raises suspicions during your interactions, we encourage you to exercise caution and suspend or discontinue communications.
Company
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