Kilowott·13 days ago
13 days ago
Admin & Creative Coordinator
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About this role
About the Role
We are looking for an organized, proactive, and creative Admin & Creative Coordinator to support the day-to-day administrative and coordination activities of the office while also assisting with design and creative requirements.
The role will involve a combination of office administration, vendor and purchase coordination, documentation, scheduling, employee/office support, and basic graphic design. The ideal candidate should be comfortable handling multiple responsibilities, coordinating with different teams and vendors, and taking ownership of day-to-day operational requirements.
Key Responsibilities
Administration & Office Coordination
- Handle day-to-day office administration and coordination.
- Maintain records, documents, files, and Excel sheets.
- Coordinate printing, scanning, documentation, and other office requirements.
- Coordinate office supplies, stationery, equipment, and other requirements.
- Support employee and office-related administrative requirements.
- Coordinate with building management, caretakers, service providers, and other external parties.
- Assist with meetings, events, and office arrangements.
- Maintain schedules, reminders, and follow-ups for management and teams.
Coordination & Operations
- Coordinate between internal teams, management, vendors, and service providers.
- Follow up on assigned tasks and ensure timely closure.
- Assist management with scheduling, appointments, meetings, and events.
- Handle routine correspondence and communication.
- Support basic operational activities across the office.
- Take ownership of ad-hoc administrative and coordination requirements.
Creative & Design Support
- Create basic graphics for internal communication, presentations, social media, events, and marketing requirements.
- Design posters, announcements, presentations, invitations, and other creative materials.
- Maintain consistency with company branding and visual guidelines.
- Make basic edits to images and marketing materials.
- Work with tools such as Canva, Photoshop, Illustrator, CorelDRAW, or Figma.
- Support the marketing/design team with day-to-day creative requirements.
Requirements
- 2–5 years of experience in administration, office coordination, operations, creative coordination, or a similar role.
- Good organisational and coordination skills.
- Strong follow-up and multitasking abilities.
- Good working knowledge of MS Excel, Word, and PowerPoint.
- Experience coordinating with vendors and handling purchase-related activities.
- Good written and verbal communication skills.
- Basic to intermediate graphic design skills.
- Knowledge of Canva, Photoshop, Illustrator, CorelDRAW, or Figma is an advantage.
- Ability to work independently and manage multiple responsibilities.
- Good attention to detail and ability to meet deadlines.
- Should be comfortable working with different teams and handling ad-hoc requirements.
Preferred Candidate
The ideal candidate is someone who can wear multiple hats — manage administration and office coordination, follow up with vendors and purchases, support management and teams, and also handle basic creative/design requirements when needed.
Location
Porvorim, Goa
Candidates should be based in Goa or willing to relocate to Goa and work from the Porvorim office.
What We Offer
- Monday to Friday working schedule
- Paid holidays
- PF and medical benefits
- Collaborative work environment
- Opportunity to work across administration, operations, and creative functions
- Growth and learning opportunities
Company
Kilowott
Sangolda, India
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