Admin Executive
Bengaluru, IndiaOn-siteFull-timeEntry · 1-2 years
About this role
Job Title: Admin Executive
Job Summary
We are looking for a proactive and organized Admin Executive to manage day-to-day administrative operations and ensure the smooth functioning of the office. The ideal candidate should possess excellent organizational, communication, and multitasking skills.
Key Responsibilities
- Manage daily office administration and ensure smooth office operations.
- Coordinate housekeeping, security, and maintenance activities.
- Handle office supplies, stationery, and vendor management.
- Maintain office assets and inventory records.
- Arrange travel bookings, including flights, hotels, transportation, and visas for employees.
- Coordinate meetings, conferences, and company events.
- Process vendor invoices and coordinate with the finance team for timely payments.
- Manage courier services, incoming and outgoing mail, and office communications.
- Maintain employee records related to administration and support HR with onboarding logistics.
- Liaise with external vendors, service providers, and government authorities when required.
- Ensure compliance with company policies and health & safety standards.
- Support management with administrative reports and documentation.
- Perform other administrative duties as assigned.
Required Qualifications
- Bachelor’s degree in Hotel management
- 1–2 years of experience in office administration or a similar role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills.
- Excellent organizational and time management abilities.
- Ability to handle multiple tasks and work under pressure.
Preferred Skills
- Experience in travel coordination and visa processing.
- Knowledge of vendor management and facility administration.
- Strong negotiation and problem-solving skills.
- Ability to maintain confidentiality and professionalism.