Administrator/Receptionist
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What you'll do
- Greet visitors, clients, and subcontractors in a professional and friendly manner
- Manage incoming calls, emails, and enquiries, directing them appropriately
- Maintain a clean and organised reception and office area
- Handle incoming deliveries
- Co-ordinate meeting room bookings and hospitality arrangements
- Provide general administrative support to project managers and site teams
- Maintain accurate records, filing systems, and databases
- Assist with document control (drawings, permits, reports, health & safety documents)
- Prepare and format documents, reports, and correspondence
- Schedule meetings, appointments, and site visits
- Assist with onboarding of subcontractors and ensuring compliance documentation is up to date
- Support health & safety administration (e.g. inductions, records, PPE logs)
What they're looking for
- Previous experience in an administrative or receptionist role
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to work in a fast-paced environment
- Professional and approachable manner
- Strong attention to detail
- Reliable and punctual
- Ability to work independently and as part of a team
Nice to have
- Construction industry experience
- Familiarity with document control systems
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Job Overview:
We are seeking a highly organised and professional Administrator / Receptionist to support the day-to-day operations of our construction office. This role is the first point of contact for visitors and callers, while also providing essential administrative support to project and site teams.
Key Responsibilities:
Reception Duties:
* Greet visitors, clients, and subcontractors in a professional and friendly manner
* Manage incoming calls, emails, and enquiries, directing them appropriately
* Maintain a clean and organised reception and office area
* Handle incoming deliveries
* Co-ordinate meeting room bookings and hospitality arrangements
Administrative Support:
* Provide general administrative support to project managers and site teams
* Maintain accurate records, filing systems, and databases
* Assist with document control (drawings, permits, reports, health & safety documents)
* Prepare and format documents, reports, and correspondence
* Schedule meetings, appointments, and site visits
Construction-Specific Tasks
* Assist with onboarding of subcontractors and ensuring compliance documentation is up to date
* Support health & safety administration (e.g. inductions, records, PPE logs)
* Track project paperwork such as timesheets, invoices, and purchase orders
* Liaise with suppliers, subcontractors, and internal teams
Skills & Experience:
* Previous experience in an administrative or receptionist role (construction industry experience desirable)
* Strong organisational and multitasking abilities
* Excellent communication and interpersonal skills
* Proficient in Microsoft Office (Word, Excel, Outlook)
* Familiarity with document control systems (desirable)
* Ability to work in a fast-paced environment
Personal Attributes:
* Professional and approachable manner
* Strong attention to detail
* Reliable and punctual
* Ability to work independently and as part of a team
Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
Company
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