Associate, Private Wealth Fund Finance & Operations

Purpose of Position

This role sits within the US Private Wealth Fund Finance & Operations team and supports the oversight and controllership framework across a portfolio of US Private Wealth fund structures, including evergreen vehicles.

Operating within an adviser model where books and records are maintained by third-party administrators, the Associate supports day-to-day controllership execution: reviewing fund administrator deliverables, performing analytical reviews, reconciling valuation outputs, and maintaining documented evidence of oversight. The role provides oversight and challenge — not preparation of the books and records.

The Associate works closely with senior members of the team and will play a meaningful role in building out the Private Wealth operations platform as it scales.

Key Responsibilities: 

Financial Reporting Support

• Review NAV packages, financial statements, and capital activity deliverables prepared by third-party administrators.
• Provide fund-level NAV oversight across the evergreen fund range, including monthly review and sign-off support for administrator-produced NAVs.
• Recalculate incentive fees and management fees independently and reconcile results to administrator calculations, investigating and resolving differences.
• Review fund expenses and accruals for accuracy, appropriate allocation, and consistency with governing documents and expense policies.
• Perform analytical reviews of NAV movements, portfolio changes, expense trends, and fee calculations.
• Check consistency of reporting with governing documents and applicable accounting standards.
• Identify discrepancies or unusual movements, escalate appropriately, and track items through to resolution.
• Maintain documented evidence of oversight, issue logs, and reporting calendars.

Valuation & Reconciliation Support

• Reconcile valuation outputs to accounting records and investigate differences.
• Support preparation of materials for governance forums from a financial reporting perspective.
• Maintain documentation linking valuation conclusions to reported NAV and performance.

Investor Reporting & Stakeholder Support

• Validate financial and performance data used in investor reporting materials.
• Prepare summaries of capital activity, liquidity, and portfolio-level metrics.
• Support responses to investor financial and performance-related queries.
• Liaise with colleagues across Investments, Legal, Tax, Risk, Compliance, and Operations.

Audit, Control & Platform Build-Out

• Support annual audit processes, including tracking audit queries, adjustments, and resolution.
• Maintain structured documentation evidencing adviser-side oversight and support regulatory examinations as needed.
• Assist with onboarding new fund structures into reporting and valuation workflows.
• Contribute to process improvements, controls documentation, and scalability initiatives as the team grows.

Qualifications & Experience

• 3–6 years’ experience in fund accounting, fund finance, or audit roles within private markets; exposure to private wealth or evergreen fund structures is beneficial.
• CPA designation (or active progress toward it) is preferred; public accounting or fund administration background is beneficial.
• Working knowledge of US GAAP applicable to investment companies and fund structures.
• Experience working with, or reviewing the output of, third-party fund administrators is desirable.

Skills & Attributes

• Strong analytical and Excel skills with high attention to detail.
• Clear written and verbal communication; comfortable interacting with stakeholders across functions.
• Exceptionally well organized — manages multiple fund deadlines, checklists, and issue logs simultaneously without items falling through the cracks.
• Follows instructions and established procedures precisely; executes direction from senior team members accurately and knows when to ask questions or escalate.
• Proactive and adaptable — able to operate effectively in a growing platform where processes are still being built.

 

Expected base salary range:  USD 115,000 – USD 125,000

Actual base salary is determined by a range of factors including individual experience, skills and qualifications. 

In addition to the above salary, Pantheon offers a generous employee benefits package, and successful candidates are eligible to receive a discretionary bonus