Billing Specialist
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What you'll do
- Act as the primary financial partner for Project Manager (PM) accounting questions.
- Facilitate training for PMs in collaboration with billing team members to provide guidance on accounting questions and software as needed.
- Facilitate in person and virtual meetings with PMs to assist with questions related to draft invoices, consultant approvals, project profitability, and accounting software.
- Support members of the billing team with reconciliations and project accounting questions.
- Review and interpret client and consultant contracts, ensuring accounting system alignment on project budgets, billing terms, rate structures, and contractual requirements.
- Update project folders with appropriate documents, utilizing required naming conventions.
- Effectively communicate with Project Managers, Business Facilitators, and Principals regarding contract documents, change orders, additional services and other contract modifications, and approvals related to billing.
- Assist project managers in questions relating to the financial health of projects including profit and cost analysis.
- As needed, assist PMs with client AR follow ups and resolve AR discrepancies.
- Research any unbilled issues to ensure outstanding items are addressed and that all invoices are billed promptly and accurately.
- Oversee full-cycle billing for complex projects, ensuring invoices are timely, complete, and fully compliant with contract requirements.
- Manage portfolio of assigned projects from setup through to close-out.
What they're looking for
- Strong written and verbal communication skills, with the ability to explain financial concepts to non-financial staff.
- Excellent attention to detail with the ability to manage multiple deadlines.
- Strong proficiency with MS Office, including Outlook and Excel.
- High level of professionalism, problem‑solving skills, and commitment to accurate financial management.
- Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.
- 5+ years of billing or related experience
Nice to have
- AEC environment preferred.
- Deltek Vision and/or Vantagepoint experience is preferred.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Overview
At Corgan we are passionate about great design but the best thing we build is each other. Here, you’ll find camaraderie and collaboration as abundantly as curiosity and creativity. Corgan is a welcoming and supportive environment that provides significant career advantages. You’ll find room to grow, freedom to explore — and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team.
Corgan is actively recruiting an experienced Billing Specialist to join the firm as part of our accounting team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is highly analytical, passionate, and curious with a consistent drive to expand their expertise.
Responsibilities
- Act as the primary financial partner for Project Manager (PM) accounting questions.
- Facilitate training for PMs in collaboration with billing team members to provide guidance on accounting questions and software as needed.
- Facilitate in person and virtual meetings with PMs to assist with questions related to draft invoices, consultant approvals, project profitability, and accounting software.
- Support members of the billing team with reconciliations and project accounting questions.
- Review and interpret client and consultant contracts, ensuring accounting system alignment on project budgets, billing terms, rate structures, and contractual requirements.
- Update project folders with appropriate documents, utilizing required naming conventions.
- Effectively communicate with Project Managers, Business Facilitators, and Principals regarding contract documents, change orders, additional services and other contract modifications, and approvals related to billing.
- Assist project managers in questions relating to the financial health of projects including profit and cost analysis.
- As needed, assist PMs with client AR follow ups and resolve AR discrepancies.
- Research any unbilled issues to ensure outstanding items are addressed and that all invoices are billed promptly and accurately.
- Oversee full-cycle billing for complex projects, ensuring invoices are timely, complete, and fully compliant with contract requirements.
- Manage portfolio of assigned projects from setup through to close-out.
- Assist accounts payable coordinator in validating consultant invoices for accuracy. Answer questions regarding consultant budgets and contractual limitations.
- Generate, interpret and distribute reports and project analyses as requested by the Project Managers, Principals or Accounting Leadership.
- Analyze, research, and present information to the governance team related to annual financial audits as requested.
- Identify and communicate opportunities to improve the accuracy and timeliness of the billing cycle to the Billing Manager, Controller, and CFO.
Qualifications
- Strong written and verbal communication skills, with the ability to explain financial concepts to non-financial staff.
- Excellent attention to detail with the ability to manage multiple deadlines.
- Strong proficiency with MS Office, including Outlook and Excel.
- High level of professionalism, problem‑solving skills, and commitment to accurate financial management.
- Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.
- 5+ years of billing or related experience, in an AEC environment preferred.
- Deltek Vision and/or Vantagepoint experience is preferred.
This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.
Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.
Join Corgan and help make amazing places at a place that makes you amazing!
Base Salary Range: $68,000 - $92,000 annually – New York City location only
The estimate range represents the general base salary range of candidates hired in New York City only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty, and training. In addition, base salary is not inclusive of total compensation.
*Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio or review of your application will be delayed. *
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