Court Clerk - Civil Process

Department: Civil Process

County or State Funded: County

Exempt or Non-exempt: Non-exempt

Paygrade: C-104

Salary pay range: $16.28 - $20.35 hourly

Basic Function and Responsibility:

The court clerk position is a vital role to the operation of the court. There are many varied clerical roles, which commonly requires initiating and updating cases in an automated court case management and reporting system, as well as, interaction with the public, and performing various tasks in support of our judicial officers.

Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.

Appointing Authority and Supervision Received: 

The deputy court administrator of circuit court and jury supervisor is the appointing authority.  The court clerk receives direct supervision from a senior court clerk, principal court clerk, unit supervisor, or appointing authority.

Supervision Exercised:

None

Characteristic and Assigned Duties: (The following duties are representative of the position and do not include all duties which may be performed.)

• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, , summonses, garnishments and executions, , and docket preparation for delinquent land tax sale cases.

• Reviews legal documents for necessary information required for service; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures.

• Prepares service packets, schedules evictions, and coordinates with field staff members on the timely return of service packets for entry into the automated court case management and reporting system to ensure proper notification is made to the court and interested parties regarding service of process.

• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.

• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges).

• Prepares a variety of documents related to court operations including court orders, service packets, notices of hearings, court appearances or reports.

• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.

• Enters orders, court dates, pleadings and other court matters.

• Creates and processes copies of official legal documents.

• Interacts with the public in a timely and courteous manner.

• Performs other duties as required.

Knowledge, Skills, and Abilities:

• Basic knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.

• Basic knowledge of organization operations, functions and scope of authority of the court.

• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.

• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.

• Ability to maintain a variety of complex records and prepare reports from an automated system.

• Ability to establish and maintain effective working relationships with internal and external stakeholders.

• Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.

• Ability to work with a minimum of supervision and follow oral and written instructions.

• Requires strong time management and organization skills with the ability to be detail oriented.

Minimum Qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained):

High School diploma or recognized equivalent plus one year of varied administrative experience performing a wide range of technical office duties.

Necessary Special Requirement: 

None

Approved Forms:  N/A

EMPLOYEES MAY BE EXPOSED TO: Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

Equal Opportunity Employer