Document Controller
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What you'll do
- Managing and maintaining customer and project documentation.
- Monitoring documentation requirements and ensuring submissions are completed within agreed deadlines.
- Reviewing customer orders and associated documentation requirements to ensure all information is accurate and complete.
- Preparing, compiling and issuing documentation packages to customers.
- Uploading and managing documents through company and customer portals.
- Maintaining document management systems and ensuring information remains accurate and up to date.
- Preparing documentation reports, KPIs and progress updates when required.
- Ensuring documentation processes comply with company procedures, quality standards and relevant regulatory requirements.
- Maintaining well-organised electronic and hard-copy filing systems.
- Liaising with customers, suppliers and internal teams regarding documentation requirements, queries and progress.
- Providing general administrative support, including activities relating to documentation and invoicing.
- Supporting the continuous improvement of document control processes and procedures.
What they're looking for
- Previous experience in an administrative, document control or coordination role.
- Excellent attention to detail and a strong focus on accuracy.
- Strong organisational skills, with the ability to manage multiple priorities effectively.
- Good working knowledge of Microsoft Office and document management systems.
- Excellent written and verbal communication skills.
- The ability to work to deadlines and manage multiple tasks simultaneously.
- A confident and professional approach when communicating with customers, suppliers and colleagues.
- Strong problem-solving skills and a customer-focused approach.
- The ability to work independently while also contributing effectively as part of a team.
Nice to have
- Experience using ERP systems or document control software would be advantageous.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Job Type: Temporary, with the potential to become longer-term
Full time hours Monday - Friday
Immediate start required
About the role
Are you an experienced administrator looking for your next challenge?
We're excited to be recruiting for a Documentation Controller to join our team. This is a fantastic opportunity for someone who is highly organised, detail-oriented and enjoys keeping processes running smoothly.
As Documentation Controller, you'll play an important role in managing documentation throughout the lifecycle of customer orders and projects. You'll ensure documents are accurate, complete, well organised and submitted within agreed timescales.
Working closely with internal teams, customers and suppliers, you'll help ensure all documentation is managed efficiently and in accordance with customer requirements, company procedures and quality standards.
What will you be doing?
- Managing and maintaining customer and project documentation.
- Monitoring documentation requirements and ensuring submissions are completed within agreed deadlines.
- Reviewing customer orders and associated documentation requirements to ensure all information is accurate and complete.
- Preparing, compiling and issuing documentation packages to customers.
- Uploading and managing documents through company and customer portals.
- Maintaining document management systems and ensuring information remains accurate and up to date.
- Preparing documentation reports, KPIs and progress updates when required.
- Ensuring documentation processes comply with company procedures, quality standards and relevant regulatory requirements.
- Maintaining well-organised electronic and hard-copy filing systems.
- Liaising with customers, suppliers and internal teams regarding documentation requirements, queries and progress.
- Providing general administrative support, including activities relating to documentation and invoicing.
- Supporting the continuous improvement of document control processes and procedures.
What are we looking for?
We're looking for someone who is organised, proactive and takes pride in producing accurate, high-quality work.
Ideally, you'll have:
- Previous experience in an administrative, document control or coordination role.
- Excellent attention to detail and a strong focus on accuracy.
- Strong organisational skills, with the ability to manage multiple priorities effectively.
- Good working knowledge of Microsoft Office and document management systems.
- Excellent written and verbal communication skills.
- The ability to work to deadlines and manage multiple tasks simultaneously.
- A confident and professional approach when communicating with customers, suppliers and colleagues.
- Strong problem-solving skills and a customer-focused approach.
- The ability to work independently while also contributing effectively as part of a team.
- Experience using ERP systems or document control software would be advantageous.
Why consider this opportunity?
This is a great opportunity to join a business where you'll have genuine responsibility and the opportunity to develop your skills across documentation, administration and project support.
If you're naturally organised, enjoy working with different teams and take pride in making sure everything is accurate and in the right place at the right time, this could be the perfect next step for you.
Ready for your next move?
If you're looking for a new challenge and feel this could be the opportunity you've been waiting for, we'd love to hear from you.
Get in touch today to find out more, or send us your CV to apply.
Company
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