Executive Assistant
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What you'll do
- Support CEO's external engagements: Set up meetings, calls, dinners and hosted sessions with the investors, partners, researchers and candidates he wants to meet.
- Travel and logistics: Book and manage travel for the CEO and the team across Australia and the US, including conferences (NeurIPS, ICLR and beyond) and team offsites.
- Events support: Work with the Events & Operations Associate and Chief of Staff on offsites, conference presence, our Tech Talks series and hosted dinners. Own the logistics list and the follow-through.
- Team administration: Run the admin that keeps the business moving: onboarding new starters, equipment and tooling requests, expense and invoice processing, vendor set-up, document formatting and polish, and keeping our records in Notion and Google Drive tidy and current.
- Building Systems: We are an agent-first company and we expect you to use AI tools daily. We want to build systems that can do the work.
What they're looking for
- 2 - 5 years in an administrative, coordination, executive support or operations role.
- You’ve worked within a funded startup environment at Seed, Series A or B stages or within Venture Capital or Private Equity.
- Proven work supporting an executive team and general operations
- Proven work experience coordinating events
- You write in clear, written english that is crafted by you - not an LLM
- Confident in Google Workspace. Comfortable with Notion, Linear and Slack or Zulip, or able to pick them up in a week. Already using AI tools (Claude, ChatGPT or similar) in how you work.
- Comfortable working across multiple timezones with some early or late calls to coordinate with the US.
Nice to have
- Exposure to AI, deep tech, research or crypto communities.
- Experience supporting a founder or executive directly.
- Event coordination experience across multiple countries.
- Examples of how you've used AI tools to automate part of your own workload.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Pluralis Research is pioneering Protocol Learning, a fully decentralised way to train and deploy AI models that opens this layer to individuals rather than well resourced corporates. By pooling compute from many participants, incentivising their efforts, and preventing any single party from controlling a model's full weights, we're creating a genuinely open, collaborative path to frontier-scale AI.
As our Executive Assistant, you'll support our CEO and Chief of Staff day to day. calendar, travel, meetings, dinners, and follow-through. Keep the team's administrative machinery running and support events such as conferences, offsites, hosted dinners we handle regularly.
This is a hands-on, high-trust seat for someone early in their career who is organised, discreet, and wants real exposure to how a seed-stage AI research company operates.
Responsibilities
CEO & executive support: Own calendar and scheduling. Set up meetings, calls, dinners and hosted sessions with investors, partners, researchers and candidates. Chase follow-through so nothing important drops.
Travel and logistics: Book and manage travel for the CEO and team across Australia and the US, including conferences (NeurIPS, ICLR and beyond) and team offsites.
Team administration: Onboarding support, equipment and tooling requests, expenses and invoices, vendor set-up, document polish, and keeping Notion and Google Drive tidy and current.
Events support: Help with offsites, conference presence, Tech Talks and hosted dinners and logistics.
Building systems: We are an agent-first company. Use AI tools daily and build repeatable systems rather than repeating the same manual work forever.
What You'll Bring
~5 years in executive support, EA/PA, coordination or early-career operations (founder-facing experience is a strong plus).
You've worked in a funded startup (seed–Series B) and/or venture / PE — or clear evidence you operate at that pace.
Proven support of an executive or founder: calendar, travel, stakeholder coordination, high discretion.
Clear written English you craft yourself not LLM paste.
Confident in Google Workspace. Comfortable with Notion, Linear and Slack or Zulip, or able to pick them up in a week. Already using AI tools (Claude, ChatGPT or similar) in how you work.
Comfortable working across timezones with some early or late calls to coordinate with the US.
Based in Australia with full working rights.
Nice to Have
Direct EA / Founder's Associate experience with a CEO or founding team.
Light events or dinner coordination experience.
Exposure to AI, deep tech, research or crypto communities.
Examples of using AI tools to automate part of your own workload.
Compensation & Benefits
Competitive base salary.
Remote-first within Australia, with regular team offsites and opportunity to travel to the US.
Direct access to the CEO, Chief of Staff and exposure across the business.
FYI's
This role is only open to candidates with full working rights, based in Australia.
Applicants must have professional-level English proficiency (written and spoken).
Pluralis is a remote team across Australia and the US. You'll need to be comfortable working across time zones and collaborating with a diverse, distributed group.
Recruiters: we aren't looking for agency support at this time. We'll reach out if we need help.
Backed by Union Square Ventures and other tier-1 investors, we're a world-class, deeply technical team of ML researchers. Pluralis is unapologetically ideological. We view the world as a better place if we are able to implement what we are attempting, and Protocol Learning as the only plausible approach to preventing a handful of massive corporations monopolising model development, access and release, and achieving massive economic capture. If this resonates, please apply.
Company
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