Executive Assistant (F/H/NB)
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What you'll do
- Manage complex executive calendars, scheduling priorities, and meeting logistics across multiple time zones (Europe/Asia/USA).
- Coordinate domestic and international business travel, including bookings, itineraries, approvals, and travel-related issue resolution.
- Organize leadership meetings, workshops, off-sites, team events, and company gatherings from planning through execution.
- Support department operations through budget tracking, expense management, procurement requests, and administrative processes.
- Act as a key liaison between leadership, internal stakeholders, and external partners to ensure efficient communication and follow-up.
- Anticipate business needs, prioritize requests, and proactively resolve operational challenges.
- Maintain strict confidentiality while handling sensitive business information and executive matters.
- Contribute to continuous improvement initiatives and help drive effective ways of working across the department.
What they're looking for
- Proven experience supporting senior leaders in a complex, international organization.
- Strong organizational, planning, and prioritization skills.
- Fluent in English and French
- Excellent stakeholder management and communication abilities.
- Experience coordinating travel, meetings, events, and operational activities.
- High level of discretion and professionalism.
- Ability to work independently while managing multiple priorities.
- Advanced knowledge of Microsoft 365 and collaboration tools.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Company Description
Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!
Job Description
Provide high-level operational and administrative support to Global Publishing leadership, ensuring seamless day-to-day operations, effective coordination across teams, and optimized executive efficiency. Act as a trusted business partner, facilitating communication, planning, and organizational effectiveness across a fast-paced international environment.
Key Responsibilities :
- Manage complex executive calendars, scheduling priorities, and meeting logistics across multiple time zones (Europe/Asia/USA).
- Coordinate domestic and international business travel, including bookings, itineraries, approvals, and travel-related issue resolution.
- Organize leadership meetings, workshops, off-sites, team events, and company gatherings from planning through execution.
- Support department operations through budget tracking, expense management, procurement requests, and administrative processes.
- Act as a key liaison between leadership, internal stakeholders, and external partners to ensure efficient communication and follow-up.
- Anticipate business needs, prioritize requests, and proactively resolve operational challenges.
- Maintain strict confidentiality while handling sensitive business information and executive matters.
- Contribute to continuous improvement initiatives and help drive effective ways of working across the department.
Qualifications
- Proven experience supporting senior leaders in a complex, international organization.
- Strong organizational, planning, and prioritization skills.
- Fluent in English and French
- Excellent stakeholder management and communication abilities.
- Experience coordinating travel, meetings, events, and operational activities.
- High level of discretion and professionalism.
- Ability to work independently while managing multiple priorities.
- Advanced knowledge of Microsoft 365 and collaboration tools.
Additional Information
Ubisoft's perks
💰 Profit Sharing, yearly company saving plan. 25 paid time off + 12 additional paid days off. 50% of your transportation pass is paid by the company, lunch vouchers (9€/day), healthcare for you and your family, and lots of Ubisoft additional perks.
👶 Maternity leaves of 20 weeks, paternity/co-parental leaves of 7 weeks.
📍 Our office is located in Saint Mandé, (Metro line 1, Saint Mandé station). Gym available in the building.
Recruitment process
[30 minutes] : phone call with a Recruiter,
[60 minutes] : interview with the SVP, Marketing Services, Media & Player Experience.
[60 minutes] : interview with the SVP, Corporate Partnerships.
Additional Information
Ubisoft offers the same job opportunities to all, without any distinction of gender, ethnicity, religion, sexual orientation, social status, disability, or age. Ubisoft ensures the development of an inclusive work environment which mirrors the diversity of our gamers’ community.
Company
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