Executive Assistant - Mental Health Services (524829)

(image) The Team The Mental Health Inpatient Unit is an acute inpatient mental health service located at the Royal Hobart Hospital. We provide inpatient treatment for individuals who require 24-hour specialist mental health care in a safe and secure environment. Our multidisciplinary team work closely together to focus on delivering excellence in healthcare to achieve improved outcomes for our consumers, our workforce, and the Tasmanian community. Further information about Statewide Mental Health Services can be found via: Statewide Mental Health Services | Tasmanian Department of Health The Role Join Statewide Mental Health Services in a pivotal role providing high-level executive and administrative support to senior leadership. As the Executive Assistant, you will help coordinate the day-to-day operations of a busy office, ensuring the efficient flow of information, correspondence and administrative processes that support the delivery of mental health services across Tasmania. Working closely with senior management, you will manage a diverse workload including document preparation, meeting coordination, minute taking, office management, financial administration and information management. You will play an important role in improving administrative systems and processes, supporting staff, and helping the service achieve its operational and strategic objectives in a fast-paced and rewarding healthcare environment. You will need Exceptional organisational skills with the ability to manage competing priorities and meet deadlines. Strong administrative and office management experience in a busy and dynamic environment. Excellent written and verbal communication skills, with the ability to handle sensitive and confidential information professionally, including personal data protection and sensitive information regarding employees and clients of the service. Strong attention to detail when preparing documents, correspondence, reports and meeting records. Confidence using business systems and technology to maintain records, databases and reports. Sound problem-solving skills and the initiative to identify and implement practical solutions. Experience supporting senior leaders and coordinating a range of administrative activities. A commitment to providing responsive, professional and customer-focused support services. Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application. Details of appointment Permanent, part time, day worker position, working up to 15.2 hours per fortnight, commencing as soon as possible. *Notwithstanding hours to be negotiated with the successful applicant. Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies. Salary $76,849 to $82,996 pro rata per annum + our Employer 12% superannuation contribution is on top of this amount. Salary range is in accordance with Public Sector Unions Wages Agreement 2025 Salary Packaging You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible. Benefits available to eligible candidates Professional development and accelerated pathways. A range of leave entitlements, including study leave and Professional Development Support. Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family. More information about our Employee Benefits can be found here Eligibility Note: - Please refer to the Application Guide for more information of pre-employment check. Download the Statement of Duties and any Associated Documents We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance. Statement of Duties: Executive Assistant - Mental Health Services.pdf Application Guide: Applicant Guide.docx How to apply Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered. You will be prompted to complete a 1–2-page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required. *applications from Recruitment agencies will not be accepted for this role For more information Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy. Name: Bec FrancisPosition: Consultant - Workforce Planning & DevelopmentPhone number: (03) 6166 0729Email address: rebecca.francis1@ths.tas.gov.au What it is like working at the Department of Health? Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania! Move to Tasmania | Tasmanian One Health Podcast - Spotify One Health Podcast - Apple Tasmanian Health Careers | Tasmanian Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023). Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.