Executive - Logistics

Job Purpose:

Key Responsibilities:

Material Management

• Maintain safety stock levels in alignment with government project requirements to avoid stock-outs.
• Monitor and regulate minimum/maximum inventory levels of all BoM (Bill of Materials) SKUs at the branch.
• Conduct site-wise shortage planning and ensure proactive replenishment of critical items.
• Ensure accurate GRN (Goods Receipt Note) creation upon material receipt in good and compliant condition (C&F confirmation required).
• Manage inventory digitally through SAP systems for real-time visibility and traceability.
• Keep warehouses organized, compliant, and FIFO-friendly.
• Conduct monthly physical stock verification and report scrap/dead stock to Head Office.

Dispatch Planning & Execution

• Review daily dispatch requirements and execute dispatches via mobile-based systems, following FIFO principles.
• Ensure dispatches are made to the correct installer/project as per allocation and priority.
• Generate and manage e-way bills, delivery challans, and transport documentation in compliance with regulations.
• Ensure all billed materials are dispatched within 48 hours of invoice generation.
• Monitor vehicle movement, optimize routes, and assess transporter efficiency.
• Maintain dispatch MIS and provide reports for audits and management reviews.

Vendor & Stakeholder Coordination

• Coordinate with vendors, transporters, and logistics partners for timely pickups and deliveries.
• Liaise with central purchase and project teams for procurement forecasts and planning.
• Share inspection reports with suppliers in cases of rejection or damages.
• Support field teams and installers with timely material availability and issue resolution.

Compliance & Process Excellence

• Ensure all documentation (GRNs, stock registers, dispatch records) is accurate, audit-ready, and updated in ERP/SAP systems.
• Lead monthly internal audits for stock, scrap, and system entries to ensure zero discrepancies.
• Ensure compliance with government norms and company SOPs for project-specific inventory and dispatch.
• Manage inter-branch transfers and oversee material movement across locations.

Audit & Stock Control

• Store materials in covered, secure, and auditable facilities.
• Maintain separate storage and tagging for sales return items with customer receipts.

Skills and Qualification:

• Graduate in Engineering/Commerce; MBA in Operations/Supply Chain preferred.
• 12–18 years in material management, dispatch, and logistics, preferably in solar/renewable/EPC industries.
• SAP/ERP (MM/WM), GST compliance, e-way bills, logistics coordination.
• Inventory planning, dispatch management, digital tracking, compliance, and audit readiness.
• Strong team management, process discipline, and vendor/stakeholder handling skills.