HR Coordinator (Bilingual Preferred)

PRIMARY FUNCTION: The HR Coordinator will schedule and deliver new hire orientation/onboarding, hourly new hire data entry and work with recruiters on pre-employment tasks such as validating rehire status, job previews and paperwork completion for our hourly employees. This role will also provide clerical support to the HR team including acting as the first point of contact for current employees and walk in applicants.

RESPONSIBILITIES AND TASKS:        

• Schedule and deliver hourly new hire orientation to ensure new employees are aware of and understand Company policies and procedures; ensure all required new hire paperwork/ information is valid and correctly entered into Workday at time of orientation
• Coordinate, conduct and follow up with onboarding tasks to ensure tasks are completed and data is entered correctly and in a timely manner
• Check rehire status at time of application in Workday and other historical databases and merge records if needed
• Partner with recruiting to schedule new hires for orientation, paperwork completion, job previews, etc. to ensure a positive new hire experience for incoming employees
• Screen job bid candidates and work with Recruiter on scheduling interviews and presenting offer letters for successful applicants; ensure manual offer letters are loaded into Workday
• Act as first point of contact by greeting walk-in applicants and answering basic questions surrounding human resource policies or programs or, if unable to provide an answer, direct to the appropriate human resource team mate
• Perform miscellaneous departmental tasks (i.e. badging, resolution of social security issues, employee completion of I-9 information, Pay Card administration, WOTC, etc.)
• Identify and communicate opportunities for process improvement to streamline processes and improve efficiency
• Follow and promote all safety initiatives, (i.e. wear appropriate PPE in area where mandatory)  helping to maintain a zero accident culture
• Assist with employee engagement activities as requested
• Perform additional relevant duties as assigned

SUPERVISOR RESPONSIBILITIES:

• None. This is an individual contributor role with required competencies: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy

EDUCATION and CERTIFICATIONS:

• High School diploma or equivalent

EXPERIENCE AND SKILLS:

• Demonstrated relevant clerical experience; experience within the human resources field strongly preferred
• Strong computer skills with the ability to work with multiple Microsoft applications (Word, Excel, Outlook, etc.); knowledge/ experience within Workday or other similar HCM system preferred
• Must have the ability to effectively communicate in English, both verbal and written, with internal and external customers in a timely and professional manner; ability to communicate in multiple languages preferred
• Ability to work effectively with others, possessing tact and discretion and demonstrate a high level of confidentiality in all matters
• Strong attention to detail, organizational skills with the ability to prioritize
• Self-starter who demonstrates strong initiative and sense of urgency, with the ability to work in a fast paced environment

SAFETY REQUIREMENTS:

• Follow and ensure others follow departmental and company safety policies and programs
• Wear required protective equipment in all areas where mandatory

PHYSICAL REQUIREMENTS:

• Ability to remain stationary for extended periods of time
• Ability to work non-standard hours (i.e. holidays, weekends and/or extended shifts) as needed per business need

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.