Invoicing Capture Analyst

Overview

Responsible for the accurate capture, review and processing of incoming invoices in the ERP (D365), ensuring cor-rect system entry, linkage to purchase orders (PO) and data consistency. The role is focused on operating the ERP system and supporting the proper recording of invoices, ensuring that tax-related data is complete and correctly entered.

 

Supports project execution by maintaining accurate system records, including the application of basic tax rules, correct use of system parameters and compliance with internal procedures and local requirements for Scatec’s portfolio of companies in Brazil. Works closely with the BPO and internal teams to follow up on invoice pro-cessing, identify and resolve inconsistencies, and ensure timely and accurate data entry.

 

MAIN RESPONSIBILITIES

 

System & Invoice Configuration (D365)

• Support the maintenance of invoice-related parameters in D365, including tax codes, posting profiles, accounts and financial dimensions.
• Ensure correct system setup for invoice input and processing, in line with accounting, financial and tax require-ments.
• Support improvements in system configurations and data quality, focusing on invoice processing flows (P2P).

Invoice Validation & Processing

• Ensure all incoming invoice/purchase orders are accurately captured, linked and recorded in the system, including correct classification.
• Perform the input and processing of vendor invoices in D365, ensuring all required information is complete and properly reflected in the system.
• Review invoices to ensure consistency with tax rules, internal policies and purchasing information.
• Verify that tax-related information (e.g. ICMS, ISS, withholding taxes) is properly captured in the system accord-ing to predefined rules, identifying and flagging any inconsistencies during invoice processing.
• Follow up with Procurement, Supply teams and vendors to obtain and validate required information related to purchases and service acquisitions.
• Identify and resolve inconsistencies in invoice data, coordinating with internal teams, BPO and suppliers when needed.
• Monitor the P2P process to ensure invoices follow the correct workflow, from issuance to system registration, with proper fiscal information and timely processing.
• Support the Tax team and BPO by ensuring that invoice data in the system is accurate and aligned with tax re-quirements.
• Maintain proper documentation and audit trail for all processed invoices.

Financial Control & Data Integrity

• Ensure accuracy and completeness of financial data recorded in the system.
• Support reconciliation processes related to invoice postings and accounts payable.
• Ensure invoices are recorded in the correct accounting period (posting date / competence).
• Internal Stakeholder

Interaction & Support

• Act as a point of contact for invoice-related processing issues.
• Support internal stakeholders (Finance, Tax, Supply, Asset, and Procurement) in resolving system or data-related issues, regarding the invoicing process.
• Support internal teams with invoice processing and system-related questions.

QUALIFICATIONS AND COMPETENCIES

• Bachelor’s degree in Accounting, Business Administration or related fields.
• Experience with ERP systems (preferably D365).
• Experience with invoice processing, accounts payable/receivable or similar operational roles/functions.
• Strong attention to detail and organizational skills.
• Ability to manage deadlines and handle high volumes of data.
• Understanding of accounting and tax concepts is a plus.
• Good communication skills.

Core technical competencies

• Basic understanding of indirect and withholding taxes applicable to invoice processing (ICMS, ISS, PIS/COFINS, IRRF, INSS), mainly to support correct invoice input and identification of inconsistencies.
• Strong ability to operate finance and tax systems, especially D365, including handling invoice input, tax-related fields and data consistency. Experience with ERP systems is required. Experience with D365, is a plus (preferably).
• Invoice processing & validation: Ensure accurate capture, linkage to purchase orders (PO) and posting of invoices in the system, including correct classification and allocation (accounts, cost centers, projects and tax codes).
• Tax information check: Verify that tax-related information (e.g. ICMS, ISS, withholding taxes) is properly reflected in invoices based on predefined rules and system parameters, identifying and flagging any inconsistencies during processing.
• System configuration: Maintain system parameterization related to invoice processing in D365, ensuring correct setup to support invoice input and tax-related data.
• Compliance & controls: Ensure invoices are processed in accordance with internal procedures, with proper docu-mentation, audit trail and alignment with P2P workflows.
• Data quality & risk control: Identify inconsistencies in invoice data and tax treatment, supporting issue resolution and continuous process improvement.