Lead Document Controller

Job Summary

Key Responsibilities

1. Document Management System (DMS) Oversight

• Develop and maintain document control procedures and workflows
• Ensure version control and document integrity across all records
• Manage electronic workflow, transmittals in the document systems
• Maintain traceability of document changes and approvals

2. Quality & Compliance

• Ensure documents comply with relevant standards like ISO...  
• Support internal and external audits

3. Document Lifecycle Control

• Control creation, review, approval, distribution, and archival of documents
• Maintain master document registers

4. Team Coordination

• Supervise document control staff or coordinators
• Train employees on document control procedures
• Coordinate with engineering, QA/QC, procurement, and project teams

5. Stakeholder Support

• Provide controlled access to documents for internal/external stakeholders
• Respond to document requests in a timely manner
• Ensure confidentiality of sensitive documents

6. System Improvement

• Implement and improve document management software/tools
• Digitize paper-based systems where applicable
• Optimize workflows for efficiency and compliance

Required Skills & Competencies

• Strong knowledge of document management systems (e.g. EDMS tools, SharePoint, Aconex)
• Attention to detail and organizational skills
• Knowledge standards and compliance requirements
• Strong communication and coordination skills
• Ability to manage large volumes of technical documentation
• Proficiency in MS Office and database systems

Education & Experience

• Bachelor’s degree (any relevant field such as Engineering, Business Administration, Information Management)
• 10+ years of experience in document control & management systems
• Experience in industries like Mining & Metals, Oli & Gas, Manufacturing Construction with Engineering, EPC/EPCM background is often preferred
• Certified Document Controller (CDC) will be an advantage.