Logistics & Gallery Operations Coordinator
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What you'll do
- Manage day-to-day artwork movement coordination.
- Manage day-to-day gallery space management and ensure operational requests are followed through.
- Act as main point of contact for PS department for all of their operational requests.
- Liaise with other Operations departments where needed.
- Plan and coordinate freelance art handler requirements.
- Ensure freelance planning is efficient and communicated clearly to relevant stakeholders.
- Ensure freelance invoicing is accurate.
- Support day-to-day inventory coordination and help resolve operational discrepancies.
- Coordinate special artwork movements under guidance from management.
- Support Sales Calendar JDE management.
- Maintain accurate operational information and ensure timely updates across relevant systems and communication channels.
- Supervise the department’s intern
What they're looking for
- Strong Excel and PowerPoint skills.
- Good knowledge of JDE or ability to quickly learn operational systems.
- Strong project coordination skills.
- Comfortable liaising with third-party vendors on behalf of Christie’s.
- Excellent attention to detail.
- Ability to work under pressure and manage competing priorities.
- Strong written and verbal communication skills.
- Team player with a proactive and willing attitude.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Logistics & Gallery Operations Coordinator
The Company
Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this over 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Respect, Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do, and it is constantly inspiring to work with industry leaders across all segments of the business.
The Role
The Logistics & Gallery Operations Coordinator supports and coordinates the day-to-day activity of the Logistics & Gallery Operations department.
The role is central to daily execution, including freelance planning, crate management, artwork movement coordination, gallery space allocation, inventory coordination, JDE updates, and liaison with internal departments.
Key Responsibilities
Daily Logistics & Gallery Coordination
Manage day-to-day artwork movement coordination.
Manage day-to-day gallery space management and ensure operational requests are followed through.
Act as main point of contact for PS department for all of their operational requests.
Liaise with other Operations departments where needed.
Freelance Planning & Resource Coordination
Plan and coordinate freelance art handler requirements.
Ensure freelance planning is efficient and communicated clearly to relevant stakeholders.
Ensure freelance invoicing is accurate.
Inventory & Movement Support
Support day-to-day inventory coordination and help resolve operational discrepancies.
Coordinate special artwork movements under guidance from management.
Calendar & Systems Coordination
Support Sales Calendar JDE management.
Maintain accurate operational information and ensure timely updates across relevant systems and communication channels.
Other Responsibilities
Supervise the department’s intern
Support exhibition set-up and dismantle coordination.
Assist with operational reporting and coordination tasks as required.
Carry out other duties as assigned by the Manager.
Required Skills & Experience
Strong Excel and PowerPoint skills.
Good knowledge of JDE or ability to quickly learn operational systems.
Strong project coordination skills.
Comfortable liaising with third-party vendors on behalf of Christie’s.
Excellent attention to detail.
Ability to work under pressure and manage competing priorities.
Strong written and verbal communication skills.
Team player with a proactive and willing attitude.
Reporting Line: Gallery Operations Manager
Compensation Range
Salary: 36,000 - 42,000.00
*Posted salary range does not include discretionary bonus compensation and/or overtime pay.
Company
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