Office Manager
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What you'll do
- Maintain office spaces, conference rooms, common areas, kitchens, restrooms, and reception areas to world-class standards.
- Conduct regular workplace inspections and coordinate corrective actions.
- Coordinate janitorial, maintenance, and external service providers.
- Drive continuous improvement initiatives focused on workplace appearance and employee experience.
- Manage employee seating assignments and workspace allocation.
- Coordinate office moves, departmental relocations, and workspace reconfigurations.
- Plan and execute workspace setup requirements for new hires, transfers, and organizational changes.
- Coordinate workstation setup, office access, furniture, supplies, and onboarding requirements.
- Partner with HR and IT to ensure workplace readiness.
- Manage employee and visitor parking assignments and records.
- Develop and distribute office-wide announcements and communications.
- Manage stationery, office supplies, and workplace consumables.
What they're looking for
- 3+ years of experience in office administration, facilities coordination, workplace services, or office management.
Nice to have
- Manufacturing experience preferred.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Office Manager
Position Summary
The Office Manager is responsible for creating and maintaining a highly organized, professional, and world-class office environment that supports employees, customers, and business operations. This role oversees office administration, workspace planning, facility standards, employee onboarding logistics, communications, and workplace services to ensure a safe, efficient, and welcoming manufacturing office environment.
The Office Manager serves as the primary coordinator for office operations, ensuring facilities remain pristine, regulatory requirements are maintained, and employees have the resources needed to perform at their best.
Workplace & Facility Management
Maintain office spaces, conference rooms, common areas, kitchens, restrooms, and reception areas to world-class standards.
Conduct regular workplace inspections and coordinate corrective actions.
Coordinate janitorial, maintenance, and external service providers.
Drive continuous improvement initiatives focused on workplace appearance and employee experience.
Space Planning & Office Coordination
Manage employee seating assignments and workspace allocation.
Coordinate office moves, departmental relocations, and workspace reconfigurations.
Plan and execute workspace setup requirements for new hires, transfers, and organizational changes.
New Hire & Employee Support
Coordinate workstation setup, office access, furniture, supplies, and onboarding requirements.
Partner with HR and IT to ensure workplace readiness.
Parking & Site Services
Manage employee and visitor parking assignments and records.
Office Communications
Develop and distribute office-wide announcements and communications.
Office Supplies & Inventory
Manage stationery, office supplies, and workplace consumables.
Maintain inventory and vendor relationships.
Email Communications
Monitor and manage the company's general email inbox, responding to inquiries as appropriate and directing correspondence to the relevant staff members in a timely manner.
Special Events Coordination
Coordinate catering, lunch arrangements, and food services for company meetings, events, and special functions, ensuring all logistical requirements are met
Regulatory Compliance
Ensure restrooms and common areas meet health, safety, accessibility, and regulatory requirements.
Visitor Experience
Ensure facilities project a professional image for customers, suppliers, and visitors.
Qualifications
3+ years of experience in office administration, facilities coordination, workplace services, or office management. Manufacturing experience preferred.
Success Measures
Workplace appearance and facility condition
Employee satisfaction with office services
On-time completion of moves, seating assignments, and onboarding setups
Compliance with workplace and restroom standards
#LI-Onsite
Johnson Controls’ Canadian subsidiaries are committed to providing reasonable accommodation to applicants, candidates and employees with disabilities, in accordance with applicable human rights legislation, and in Ontario, in accordance with the Accessibility for Ontarians with Disabilities Act (“AODA”). When requested, accommodation will be provided throughout all stages of the recruitment and selection process. To request accommodation, please contact us. Any information you provide related to accommodation measures will be treated as confidential. A copy of Johnson Controls’ applicable AODA policies are available on our website at www.johnsoncontrols.com for your reference, and can be made available in accessible formats upon request.
Company
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