Part Time Office Coordinator
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What you'll do
- Keep office supplies, shared spaces, and conference rooms organized.
- Order supplies and coordinate with vendors and building management.
- Receive mail, packages, deliveries, and occasional visitors.
- Prepare the office for meetings, team lunches, and small events.
- Organize documents, receipts, and office records.
- Assist with scheduling and other basic administrative tasks.
- Help identify and resolve routine office needs.
- Support occasional errands and special projects.
What they're looking for
- Organized, dependable, and attentive to detail.
- Comfortable taking initiative and working independently.
- Friendly and professional when communicating with others.
- Able to manage multiple small tasks and follow through.
- Familiar with Google Workspace.
- Able to work approximately 10 - 20 hours per week at our office in the Loop.
Nice to have
- Previous office or administrative experience is helpful but not required.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works.
Instawork is the #1 marketplace connecting businesses with skilled hourly workers, with 10M+ workers across 40+ markets in North America. Our downtown Chicago office is looking for a reliable and organized part-time Office Coordinator to help keep our downtown Chicago office running smoothly.
This is a hands-on, part-time position focused on office organization, coordination, and general administrative support. We're looking for someone available to work 10–20 hours per week, with some flexibility around academic commitments.
What You’ll Do
- Keep office supplies, shared spaces, and conference rooms organized.
- Order supplies and coordinate with vendors and building management.
- Receive mail, packages, deliveries, and occasional visitors.
- Prepare the office for meetings, team lunches, and small events.
- Organize documents, receipts, and office records.
- Assist with scheduling and other basic administrative tasks.
- Help identify and resolve routine office needs.
- Support occasional errands and special projects.
Who You Are
- Organized, dependable, and attentive to detail.
- Comfortable taking initiative and working independently.
- Friendly and professional when communicating with others.
- Able to manage multiple small tasks and follow through.
- Familiar with Google Workspace.
- Able to work approximately 10 - 20 hours per week at our office in the Loop.
Previous office or administrative experience is helpful but not required.
For IL-based applicants
- The hourly compensation for this position is $25/hour
#LI-Onsite
Our Values
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Empathy, Trust & Candor
We put ourselves in the shoes of our colleagues and customers and don’t shy away from uncomfortable conversations, instead building trust through honest and direct feedback. -
Bias for Action
We practice high-velocity decision-making, clear-eyed that we often operate with incomplete information. Growing quickly means it’s OK to be wrong, so long as we learn from our mistakes and course correct! -
Always Be Learning
We’re a curious bunch, and with AI transforming our workplace we encourage everyone to learn from each other, compounding our knowledge and experience to help us change an entire industry. -
Act Like an Owner
We work long, hard, and smart, building products that delight our users and drive growth. Your ability to impact Instawork is limited only by your courage and conviction, not your job description.
About Instawork
Founded in 2015, Instawork is the nation’s leading online labor marketplace for food services, hospitality, light industry, and logistics, connecting more than 7M skilled workers with local restaurants, hotels, warehouses, stadiums, and more. Our AI-powered platform serves thousands of businesses across more than 50 major markets in the United States and Canada. We're not just helping fill shifts, we're supporting local economies—and we're just getting started!
Instawork has been featured by CBS News, The Wall Street Journal, The Washington Post, and the Associated Press. Forbes included us on their Next Billion Dollar Startups list; RetailTech Breakthrough named us Workforce Hiring Solution of the Year for 2025; and Inc. 5000 recognized us as one of the country's top 10% fastest-growing companies two years in a row. But what matters most is our impact. We're solving real problems for real people, and we’re doing it at scale.
Join our team to help us build something that matters! We’re looking for superstars who want to help us shape the future of work. With hubs in San Francisco, Bangalore, and Chicago, city offices in New York, Phoenix, and Singapore, we're back to working together in-person five days a week because we believe the best ideas happen when great people collaborate face-to-face. We also value diverse perspectives and encourage applications from candidates of all backgrounds.
Ready to make an impact? Learn more at www.instawork.com/about.
Company
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