Project Administrator / Project Coordinator

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com

Job Description

Responsibilities

• Manage contracts with Quantity Surveyors (QS), consultants, and contractors, including contract administration and vendor management.
• Prepare, issue, and maintain contracts, purchase orders (POs), NDAs, COIs, and related project documentation.
• Ensure procurement processes comply with client policies and governance requirements.
• Raise purchase requisitions and process approvals through the client's procurement platform.
• Coordinate invoice processing, payment administration, accruals, retention tracking, and monthly cost reporting.
• Maintain project costing templates, procurement cost trackers, and financial records.
• Act as the liaison between project managers, vendors, and stakeholders on procurement and payment matters.
• Manage document control, contract lodgement, and filing within client document management systems.
• Support sustainability reporting by collecting and uploading project sustainability and waste data.
• Coordinate project logistics, fixed asset tagging, and inventory stock-taking activities when required.
• Provide timely updates on project costs, status, and compliance-related information.

 

Qualifications

Requirements

• Diploma or Degree in Business Administration, Procurement, Quantity Surveying, Project Management, Construction Management, or a related discipline.
• Minimum 3-5 years of experience in procurement, contract administration, project coordination, or construction/fit-out project administration.
• Strong knowledge of procurement processes, contract management, and financial administration.
• Experience managing purchase orders, invoices, project costing, and vendor payments.
• Familiarity with procurement, contract management, and document management systems.
• Strong attention to detail with excellent organizational and document control skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Excellent stakeholder management and communication skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience in construction, fit-out, workplace, or facilities management environments will be an advantage.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.