Project Controller / Coordinator
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What you'll do
- Monitor a live portfolio of small-to-medium construction projects and keep all records current
- Manage contracts, variations, and RFIs — preparing, tracking, and following through to resolution
- Track timelines, flag scheduling conflicts, and coordinate crew, equipment, and subcontractor availability
- Manage purchase orders, track project costs, and escalate budget concerns early
- Prepare and maintain project documentation — CANs, SWMSs, drawings, quality and compliance records
- Oversee crew planning and timecard review and authorisation
- Prepare job reports, invoices (via Xero), and daily/weekly performance summaries
- Manage client-facing communications around quotes, variations, RFIs, and project updates
What they're looking for
- Experience in construction project administration, coordination, or contract management
- Solid understanding of how construction projects are run — contracts, variations, documentation, sequencing, crew management
- Strong organisational skills with the ability to juggle multiple projects simultaneously
- Comfortable working across cloud-based systems and digital workflows
- Clear, professional written communication
- Self-directed and proactive — you don't wait to be told something is wrong
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Project Controller / Coordinator
Recruited by Fennec Services on behalf of Altiorem Solutions Pty Ltd — Remote / Flexible | Full-Time
About the Opportunity
Fennec Services is recruiting on behalf of their client, Altiorem Solutions Pty Ltd. Altiorem provides construction project management and administration services to small and medium construction businesses across Queensland. They work closely with their clients' operations — handling the coordination, documentation, scheduling, and reporting that keeps projects running smoothly — backed by their own purpose-built platform.
The Role
You'll be the central point of awareness across a portfolio of active construction projects. This is a coordination-first role — you don't need to be on the tools, but you need to know every project inside out. If something is slipping, you'll catch it. If something needs actioning, you'll get it moving.
What You'll Do
Monitor a live portfolio of small-to-medium construction projects and keep all records current
Manage contracts, variations, and RFIs — preparing, tracking, and following through to resolution
Track timelines, flag scheduling conflicts, and coordinate crew, equipment, and subcontractor availability
Manage purchase orders, track project costs, and escalate budget concerns early
Prepare and maintain project documentation — CANs, SWMSs, drawings, quality and compliance records
Oversee crew planning and timecard review and authorisation
Prepare job reports, invoices (via Xero), and daily/weekly performance summaries
Manage client-facing communications around quotes, variations, RFIs, and project updates
What We're Looking For
Experience in construction project administration, coordination, or contract management
Solid understanding of how construction projects are run — contracts, variations, documentation, sequencing, crew management
Strong organisational skills with the ability to juggle multiple projects simultaneously
Comfortable working across cloud-based systems and digital workflows
Clear, professional written communication
Self-directed and proactive — you don't wait to be told something is wrong
Why Altiorem
Flexible, remote-friendly working arrangements
Variety across a diverse portfolio of construction projects and clients
Be part of a growing business that genuinely values sharp, reliable operators
Company
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