SCOPES Data, Analytics, and AI Operations Coordinator
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What you'll do
- Review current OCDO DAAI operational and administrative processes; identify, recommend and prioritize process modifications for management decision; implement and facilitate approved DAAI process changes
- Support the product management process by tracking all DAAI project timelines, schedules, and deliverables, ensuring deadlines and quality metrics are met; display meaningful authority over how work is executed to ensure timelines, deliverables, deadlines, and quality are met
- Act as a liaison between the client and internal/external stakeholders by managing and prioritizing incoming emails, requests, questions, and responding as appropriate in accordance with established processes
- Resolving significant issues without routine management approval
- Manage team calendars, appointments, and events/meetings from planning, logistics, agenda development to event facilitation support and after-action reporting
- Prepare, disseminate and publish meeting minutes, summaries, recordings, and other documents for internal and external stakeholders
- Prepare regular DAAI reports and metrics on team accomplishments and trends for management
- Design, draft and publish materials to socialize trainings, events, process changes, new tool/applications, changes to tools/applications
- Organize and maintain filing systems and communication channels on portals and MS Teams
- Assist with special projects and research as needed
- Provide general administrative support to ensure smooth office operations
- Anticipate client, customer, and team needs and take proactive actions in implementation
What they're looking for
- BA/BS in related field, or 3 years of direct work experience may replace education requirement
- SECRET clearance or ability to obtain a SECRET clearance
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Ability to handle multiple tasks simultaneously and prioritize effectively
- Experience managing complex project schedules and deliverables
- Proactive problem-solver with a talent for anticipating client, customer and team needs
- Discretion and confidentiality in handling sensitive information
- Excellent interpersonal skills and professional demeanor
- Ability to work independently and as part of a team
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
The Opportunity:
CACI is seeking a highly organized and professional Administration Operations Coordinator to provide comprehensive support ensuring efficient day to day operations with the Data, Analytics and AI team supporting the Office of the Chief Data Officer (OCDO) United States Southern Command (USSOUTHCOM) under the SCOPES (Southern Command Operations, Planning, and Engagement Support) contract. This position requires a unique blend of executive support, administrative management, and forward-thinking with a preference for candidates who have prior experience collaborating with military, civilian and contractor stakeholders and customers. The ideal candidate will be comfortable working independently with an expectation of anticipating client and team needs and taking initiative based on little or general guidance. This position requires a self-motivated professional, who can work independently with little direction and who consistently displays discernment, responsibility, and can handle confidential/sensitive information with discretion.
Responsibilities:
- Review current OCDO DAAI operational and administrative processes; identify, recommend and prioritize process modifications for management decision; implement and facilitate approved DAAI process changes
- Support the product management process by tracking all DAAI project timelines, schedules, and deliverables, ensuring deadlines and quality metrics are met; display meaningful authority over how work is executed to ensure timelines, deliverables, deadlines, and quality are met
- Act as a liaison between the client and internal/external stakeholders by managing and prioritizing incoming emails, requests, questions, and responding as appropriate in accordance with established processes
- Resolving significant issues without routine management approval
- Manage team calendars, appointments, and events/meetings from planning, logistics, agenda development to event facilitation support and after-action reporting
- Prepare, disseminate and publish meeting minutes, summaries, recordings, and other documents for internal and external stakeholders
- Prepare regular DAAI reports and metrics on team accomplishments and trends for management
- Design, draft and publish materials to socialize trainings, events, process changes, new tool/applications, changes to tools/applications
- Organize and maintain filing systems and communication channels on portals and MS Teams
- Assist with special projects and research as needed
- Provide general administrative support to ensure smooth office operations
- Anticipate client, customer, and team needs and take proactive actions in implementation
Qualifications:
Required:
- BA/BS in related field, or 3 years of direct work experience may replace education requirement
- SECRET clearance or ability to obtain a SECRET clearance
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Ability to handle multiple tasks simultaneously and prioritize effectively
- Experience managing complex project schedules and deliverables
- Proactive problem-solver with a talent for anticipating client, customer and team needs
- Discretion and confidentiality in handling sensitive information
- Excellent interpersonal skills and professional demeanor
- Ability to work independently and as part of a team
What You Can Expect:
A culture of integrity.
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.
An environment of trust.
CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
A focus on continuous growth.
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.
Pay Range:
There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.
The proposed salary range for this position is:
$58,000-$115,900Company
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