Site Admin Operations Specialist
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What you'll do
- Provide comprehensive administrative and operational support across Production, Field Operations, Maintenance, Distribution, HSE, Quality, and other site functions.
- Coordinate site meetings, training programs, communications, reporting activities, and special projects to support business objectives.
- Manage and maintain site documentation, records, filing systems, and the master calendar to ensure organization, compliance, and operational efficiency.
- Process purchase requisitions, purchase orders, invoices, vendor requests, and financial transactions in accordance with company policies and procedures.
- Support grower contract administration, payment processing, invoicing, and seasonal field operations activities.
- Own hourly payroll reconciliation processes, investigate discrepancies, and maintain accurate payroll records to ensure timely and compliant payroll administration.
- Coordinate employee training, safety programs, compliance tracking, PPE initiatives, and regulatory documentation to support Health, Safety, and Environmental requirements.
- Manage workplace services, vendor relationships, office resources, and facility operations to maintain a safe, efficient, and professional work environment.
- Foster positive employee and stakeholder experiences by coordinating site events, supporting onboarding activities, enhancing employee engagement, and driving continuous process improvements.
What they're looking for
- High school diploma
- 3+ years of experience in administrative coordination, operations support, office management, or business operations.
- Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Strong organizational, planning, and record-management skills.
- Ability to handle confidential information with professionalism and discretion.
- Strong communication and customer-service skills.
Nice to have
- Experience with SAP, SAP Ariba, or related enterprise systems.
- Associate degree or equivalent experience in Business Administration, Operations, Finance, or a related field.
- Experience supporting procurement, payroll, accounts payable, or operational business processes.
- Experience working within manufacturing, agriculture, production, supply chain, or industrial environments.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Company Description
Syngenta Seeds is one of the world’s largest developers and producers of seed for farmers, commercial growers, retailers and small seed companies. Syngenta seeds improve the quality and yields of crops. High-quality seeds ensure better and more productive crops, which is why farmers invest in them. Advanced seeds help mitigate risks such as disease and drought and allow farmers to grow food using less land, less water and fewer inputs.
Syngenta Seeds brings farmers more vigorous, stronger, resistant plants, including innovative hybrid varieties and biotech crops that can thrive even in challenging growing conditions.
Syngenta Seeds is headquartered in the United States
Job Description
The Site Admin Operations Specialist serves as a key role supporting the efficient admin processes operation of the Lone Tree site. This role coordinates critical administrative, operational, financial, workplace, and employee-support processes across Production, Field Operations, Maintenance, Distribution, HSE, and Quality functions. The position is responsible for procurement administration, payroll reconciliation, workplace services, vendor coordination, records management, training administration/support, and employee engagement activities. Acting as a central point of coordination, the Site Operations Specialist enables operational excellence, compliance, and a positive employee experience while supporting execution of site priorities and business objectives.
Accountabilities:
- Provide comprehensive administrative and operational support across Production, Field Operations, Maintenance, Distribution, HSE, Quality, and other site functions.
- Coordinate site meetings, training programs, communications, reporting activities, and special projects to support business objectives.
- Manage and maintain site documentation, records, filing systems, and the master calendar to ensure organization, compliance, and operational efficiency.
- Process purchase requisitions, purchase orders, invoices, vendor requests, and financial transactions in accordance with company policies and procedures.
- Support grower contract administration, payment processing, invoicing, and seasonal field operations activities.
- Own hourly payroll reconciliation processes, investigate discrepancies, and maintain accurate payroll records to ensure timely and compliant payroll administration.
- Coordinate employee training, safety programs, compliance tracking, PPE initiatives, and regulatory documentation to support Health, Safety, and Environmental requirements.
- Manage workplace services, vendor relationships, office resources, and facility operations to maintain a safe, efficient, and professional work environment.
- Foster positive employee and stakeholder experiences by coordinating site events, supporting onboarding activities, enhancing employee engagement, and driving continuous process improvements.
Qualifications
- High school diploma
- 3+ years of experience in administrative coordination, operations support, office management, or business operations.
- Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Strong organizational, planning, and record-management skills.
- Ability to handle confidential information with professionalism and discretion.
- Strong communication and customer-service skills.
Desired Qualifications:
- Experience with SAP, SAP Ariba, or related enterprise systems. Associate degree or equivalent experience in Business Administration, Operations, Finance, or a related field.
- Experience supporting procurement, payroll, accounts payable, or operational business processes.
- Experience working within manufacturing, agriculture, production, supply chain, or industrial environments.
Additional Information
What We Offer:
- A culture that celebrates belonging and collaboration, promotes professional development and strives for a work-life balance that supports the team members. Offers flexible work options to support your work and personal needs.
- Full Benefit Package (Medical, Dental & Vision) that starts your first day.
- 401k plan with company match, Profit Sharing & Retirement Savings Contribution.
- Paid Vacation, Paid Holidays, Maternity and Paternity Leave, Education Assistance, Wellness Programs, Corporate Discounts, among other benefits.
Syngenta has been ranked as a top employer by Science Journal. Learn more about our team and our mission here: https://www.youtube.com/watch?v=OVCN_51GbNI
Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
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Company
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