Site Administrator

Working at Abbott

• Career development with an international company where you can grow the career you dream of.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

What You’ll Do

• Front of house to answer general queries and support the sites as required
• Assign staff ID cards across the sites and maintain the relevant records of these
• Locker management
• EV charger coordination including managing access and issues reported
• Support site events as required including catering, communication collateral, diary invitations, etc.
• Support contractor induction and maintenance of relevant inductions/sign-in technology
• Key point of contact and support for site cleaners, escalating issues as necessary. Support the site with cleaning inspections and audits
• Purchase order creation and management as required
• Ordering and maintenance of stationery, cleaning, café consumables, etc.
• Ensure meeting rooms are appropriately set up, clean and stocked with necessary items
• Log IT tickets to support new starters as required
• Support coordination of drug and alcohol testing, health monitoring and other HR and EHS site activities
• Courier packages, including printing of labels
• Key point of contact and coordination for Abbott site visitors, e.g. Executive visits, project teams, etc.
• Attend regular departmental meetings with relevant manager/supervisor to build in continuous feedback mechanisms
• Meet the requirements of ISO by complying with all relevant Quality policies and procedures to ensure the Quality objectives of the business are met
• Comply with all relevant company Occupational Health, Safety and Environmental policies, procedures, and work practices with the intent of preventing or minimising accidental exposures to self, colleagues and/or the environment
• Ensure any PPE provided by Abbott is worn
• Report any accidents or incidents within 24 hours and notify your manager
• Ensure all activities carried out by self and others are in accordance with legislative employment policies, health & safety requirements and global policy
• Promote a standard of excellence for quality and customer focus at Abbott
• Uphold the Abbott Code of Business Conduct
• Live our Abbott Values – Pioneering, Achieving, Caring, Enduring
• Maintain up-to-date knowledge of Abbott standard operating procedures and policies and always ensure compliance
• Ensure your company-related activities comply with relevant Acts, legal demands and ethical standards

Requirements

• Minimum 5 years’ experience in administrative support
• Ability to multitask, prioritize and meet deadlines
• Excellent attention to detail and strong organizational skills
• Excellent interpersonal, written and verbal communication skills
• Proactive
• Computer proficient with abilities to utilize MS Word, PowerPoint and Excel
• Proactive and focused on continuous improvement

Location