Supply & Inventory Planner

Who Are We?

Prolaio believes that continuous learning and collaboration can make a significant difference in how heart care is administered. We are creating smarter ways to address heart disease and heart risks by uniting patients, care teams, and researchers on a secure, technology-enabled platform that drives clinical innovation and offers a path towards better patient outcomes.

This is precision cardiology, and we know it’s within reach.

What Will You Do?

The Overview

The Supply and Inventory Planner is responsible for developing and executing manufacturing and inventory plans to ensure the timely availability of clinical supply kits for global clinical studies. This role partners closely with Clinical Supply Chain, Manufacturing, Packaging Operations, Clinical Operations, Quality, and Logistics to translate clinical demand forecasts into manufacturing and packaging plans while maintaining appropriate finished kit inventory levels. The ideal candidate has 2–4 years of experience in supply planning, inventory management, or production planning within a pharmaceutical, biotechnology, or regulated manufacturing environment. 

The Specifics

• Develop and maintain manufacturing and packaging supply plans for clinical supply kits based on clinical study forecasts, enrollment projections, and site demand.
• Monitor finished clinical kit inventory levels to ensure uninterrupted supply to global clinical sites while minimizing excess inventory and product expiration.
• Coordinate with Manufacturing, Packaging Operations, Clinical Supply Chain, Quality, and Logistics to execute kit production and replenishment plans.
• Review clinical demand forecasts and translate requirements into production schedules for kit assembly and packaging activities.
• Analyze inventory levels, kit consumption trends, enrollment changes, and production performance to identify potential supply risks and recommend mitigation strategies.
• Manage inventory planning parameters, including safety stock, reorder points, and target inventory levels for clinical supply kits.
• Support planning activities for new clinical studies, protocol amendments, country expansions, and enrollment changes.
• Track kit production status and inventory availability to ensure study milestones and patient enrollment timelines are met.
• Collaborate with cross-functional teams to resolve material shortages, production constraints, and inventory discrepancies that could impact clinical supply.
• Maintain accurate planning data within ERP, inventory management, and clinical supply planning systems.
• Prepare inventory and supply planning reports, including key performance indicators such as inventory accuracy, service levels, and supply plan adherence.
• Participate in continuous improvement initiatives focused on inventory optimization, planning efficiency, and supply chain performance.
• Ensure compliance with Good Manufacturing Practices (GMP), Good Distribution Practices (GDP), Good Clinical Practice (GCP), and applicable regulatory requirements.

Why Prolaio?

• Impactful Work: You will join in the fight against heart failure (HF) and hypertrophic cardiomyopathy (HCM) with the goal of extending and saving the lives of our patients while also being at the forefront of changing the healthcare industry through technology.
• Innovative Environment: You will be part of an organization doing something that’s never been done before.
• Professional Growth: You will join a growing team and have a substantial impact on our daily and future operations with the opportunity to continuously learn and grow.
• Collaborative Team: You will be part of a team of collaborative, curious, and committed individuals focused on the collective good, inclusiveness, scientific excellence, and advancing digital health for cardiology.

Who You Are?

• Bachelor's degree in Supply Chain Management, Business, Engineering, or a related field.
• 3–5 years of experience in supply planning, inventory planning, production planning, or clinical supply chain operations.
• Experience supporting manufacturing, packaging, or inventory management in a regulated environment.
• Strong analytical and problem-solving skills with advanced proficiency in Microsoft Excel.
• Experience using ERP systems such as NetSuite, SAP, Oracle, or similar planning platforms.
• Strong organizational skills with the ability to manage multiple priorities and changing study demands.
• Excellent communication and cross-functional collaboration skills.

Additional Qualifications (Nice to Haves)

• Experience supporting clinical trial supply chains or clinical supply kit planning.
• Experience with international transportation and logistics processes
• Familiarity with interactive response technology (IRT/RTSM) systems and their impact on clinical supply planning.
• Knowledge of demand planning, MRP, inventory control principles, and supply planning methodologies.
• Experience with clinical supply management systems and advanced planning tools.
• APICS/ASCM CPIM or CSCP certification is a plus.

Why You’ll Love Working Here

• Meaningful Compensation: Competitive salary, performance bonus, and equity so you can share in what we build.
• Great Health Coverage: Medical, dental, and vision plans with multiple options and strong company contributions.
• Flexible Spending Perks: HSA, FSA, commuter benefits, and a $1,200 annual Lifestyle Spending Account to support wellness, commuting, family needs, and more.
• Time to Recharge: Generous paid time off, sick leave, and company holidays.
• Family-First Benefits: Paid parental leave, caregiver leave, and support for growing families.
• Security & Peace of Mind: Company-paid life insurance and short- and long-term disability coverage.
• Plan for the Future: 401(k) plan to help you build long-term financial security.
• Care When You Need It: Easy access to telehealth and optional supplemental coverage for life’s unexpected moments.