Team Administrative Assistant
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What you'll do
- Managing diaries and schedules, coordinating meetings across multiple time zones and resolving conflicts proactively.
- Organising stakeholder meetings, including meeting rooms, catering, virtual set-up and visitor arrangements.
- Coordinating domestic and international travel, creating seamless itineraries and ensuring travel aligns with company policies.
- Preparing and managing expense submissions accurately and efficiently.
- Acting as a trusted first point of contact for team administration and operational support.
- Supporting team events, meetings and wider logistics across the Marketing, Corporate Affairs and Communications function.
- Maintaining distribution lists, organisational charts and shared team resources.
- Ensuring documentation, marketing assets and information are organised, accurate and easily accessible.
What they're looking for
- Experience as an Administrative Assistant, Team Assistant or Executive Assistant.
- Exceptional organisational skills and attention to detail.
- The ability to manage multiple priorities and adapt quickly in a fast-paced environment.
- Strong written and verbal communication skills.
- Strong knowledge of Outlook, Word, Excel, PowerPoint and Microsoft Teams.
Nice to have
- Experience within communications, corporate affairs, marketing, media, agency or professional services environments would be highly advantageous.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
WPP is the trusted growth partner for the world’s leading brands.
We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.
We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.
Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.
For more information, visit WPP.com.
Why we're hiring:
We're looking for a highly organised, confident and proactive Team Administrative Assistant who can build strong relationships, provide exceptional support to senior stakeholders and uphold the highest standards of discretion and professionalism within WPP's global Marketing, Corporate Affairs and Communications team based in the UK.
This role is ideal for someone who has experience within a communications, corporate affairs, marketing, media or professional services environment and enjoys being the person who keeps everything running smoothly behind the scenes.
You'll provide support to senior stakeholders, helping to coordinate busy schedules, organise meetings, manage travel and ensure the team operates efficiently.
What you'll be doing:
Stakeholder Support
- Managing diaries and schedules, coordinating meetings across multiple time zones and resolving conflicts proactively.
- Organising stakeholder meetings, including meeting rooms, catering, virtual set-up and visitor arrangements.
- Coordinating domestic and international travel, creating seamless itineraries and ensuring travel aligns with company policies.
- Preparing and managing expense submissions accurately and efficiently.
Wider Team Support
- Acting as a trusted first point of contact for team administration and operational support.
- Supporting team events, meetings and wider logistics across the Marketing, Corporate Affairs and Communications function.
- Maintaining distribution lists, organisational charts and shared team resources.
- Ensuring documentation, marketing assets and information are organised, accurate and easily accessible.
What you'll need:
- Experience as an Administrative Assistant, Team Assistant or Executive Assistant.
- Experience within communications, corporate affairs, marketing, media, agency or professional services environments would be highly advantageous.
- Exceptional organisational skills and attention to detail.
- The ability to manage multiple priorities and adapt quickly in a fast-paced environment.
- Strong written and verbal communication skills.
- Strong knowledge of Outlook, Word, Excel, PowerPoint and Microsoft Teams.
Who you are:
You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.
You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.
You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.
What we'll give you:
Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.
Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.
Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?
#LI-Hybrid
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
Please read our Privacy Notice (https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment) for more information on how we process the information you provide.
Company
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