Transport Admin Clerk - Fleet, Maintenance and Compliance
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What you'll do
- Maintain full knowledge of all transport operational procedures.
- Prepare and plan delivery schedules, incorporating Service Centre and third‑party customer/supplier requirements and driver rota criteria.
- Liaise closely with the warehouse team to ensure seamless handover and operational flow.
- Monitor and record temperature data to ensure compliance with product handling standards.
- Investigate missing parcels and take appropriate follow‑up action.
- Attach all required documentation to driver timesheets (maps, uplift notes, trailer/unit check sheets).
- Check delivery paperwork for accuracy and completeness.
- Debrief drivers at the end of their shift, ensuring all paperwork, PODs and uplift notes are returned and accurate.
- Check driver timesheets before distribution, ensuring trailer numbers, vehicle registrations and shift start times are correct.
- Ensure driver hours feed correctly into the Working Time Directive Spreadsheet and report discrepancies promptly.
- Analyse digital tachograph charts and prepare/distribute infringement reports.
- Calculate weekly miles‑per‑gallon for hire vehicles and share results with relevant managers.
What they're looking for
- Previous experience within an administrative role.
- Experience working within a cross-dock operation.
- Drivers Wage Calculation
- Route Planning
- Strong organisational skills with the ability to prioritise tasks in a fast‑paced environment.
- Confident in using IT systems, including Microsoft Office including 365, Excel, PowerPoint, Word and Teams
- Right to work in the UK.
Nice to have
- Experience in a transport, logistics or distribution environment (preferred but not essential).
- Experience with transport management systems (TMS) or similar software is an advantage.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!
Job Details
Maternity Cover - Fixed Term Contract
This role is in support of Cencora's wholesale distribution services in Europe operating through our Alliance Healthcare business.
Department: Transport
Location: Birmingham
Hours: 40 hrs/week 10am - 6pm
Salary: £ 29,000 per annum
Job Purpose
To assist in the effective management of Transport operations to ensure the Service Centre Transport Fleet function delivers agreed financial and customer service objectives. Acting as a vital link between drivers, warehouse and management by ensuring all transport operations are conducted legally, safely, and in full compliance with Health & Safety obligations to drivers and members of the public. The transport clerk must ensure timely and efficient vehicle, driver and route planning for both internal and external customers.
Key Accountabilities:
Maintain full knowledge of all transport operational procedures.
Prepare and plan delivery schedules, incorporating Service Centre and third‑party customer/supplier requirements and driver rota criteria.
Liaise closely with the warehouse team to ensure seamless handover and operational flow.
Monitor and record temperature data to ensure compliance with product handling standards.
Investigate missing parcels and take appropriate follow‑up action.
Attach all required documentation to driver timesheets (maps, uplift notes, trailer/unit check sheets).
Check delivery paperwork for accuracy and completeness.
Debrief drivers at the end of their shift, ensuring all paperwork, PODs and uplift notes are returned and accurate.
Check driver timesheets before distribution, ensuring trailer numbers, vehicle registrations and shift start times are correct.
Ensure driver hours feed correctly into the Working Time Directive Spreadsheet and report discrepancies promptly.
Analyse digital tachograph charts and prepare/distribute infringement reports.
Calculate weekly miles‑per‑gallon for hire vehicles and share results with relevant managers.
Act as a proactive partner to customers, supporting problem‑solving and continuous improvement.
.
Knowledge, Skills and Experience Required:
- Experience in a transport, logistics or distribution environment (preferred but not essential).
- Previous experience within an administrative role.
- Experience working within a cross-dock operation.
- Drivers Wage Calculation
- Route Planning
- Strong organisational skills with the ability to prioritise tasks in a fast‑paced environment.
- Experience with transport management systems (TMS) or similar software is an advantage.
Confident in using IT systems, including Microsoft Office including 365, Excel, PowerPoint, Word and Teams
Right to work in the UK.
What Cencora offers
Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.
Full timeAffiliated Companies
Affiliated Companies: Alliance Healthcare Management Services LimitedEqual Employment Opportunity
Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.
The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.
Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email hrsc@cencora.com. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned
Company
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