Transport Co-Ordinator
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What you'll do
- Maintain accurate records of all plant, vehicles, tools, and equipment, including certifications, inspection dates, service history, and hire agreements
- Coordinate servicing, repairs, MOTs, relevant inspections, and maintenance schedules with internal teams and external suppliers
- Manage plant and vehicle hire - raising orders, tracking on/off hire dates, and ensuring cost effective usage
- Support fleet tracking systems, updating mileage, hours, defects, and utilisation data
- Process driver and operator documentation, including licence checks, training records, inductions, and competency cards
- Handle defect and damage reports, ensuring issues are logged, escalated, and resolved promptly
- Logging and managing parking & speeding fines and other traffic offences along with re-charge of damage and costs where appropriate.
- Maintain the P11D and working with the Plant & Transport team, HR and payroll regarding these records.
- Ensure vehicle requests from HR and Project Managers are fulfilled/authorised in a timely manner.
- Providing support to the team who are managing any RTC's, liaising with the hire companies and workshops/companies that are relevant.
- Assist as directed to support the team.
What they're looking for
- Strong organisational skills with the ability to manage multiple priorities
- Confident communicator across all levels of the business
- Good working knowledge of Microsoft Office and asset/fleet management systems
- High attention to detail and accuracy in record keeping
- Ability to work effectively as part of a team and support as required.
- Excellent interpersonal skills.
- The ability to stay calm and meet deadlines.
Nice to have
- Experience in plant, fleet, transport, or asset administration
- PTS card
- Valid UK driving licence and vehicle
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Summary
A tier one contractor and Project Partner, specialising in building sustainable lifelines for the transport, infrastructure and energy markets is looking to hire a Transport Co-Ordinator to join their team in Doncaster .
As a Transport Co-Ordinator you will provide duties as an administrator working in the Plant and Transport department supporting the team with general administration.
Main Duties:
- Maintain accurate records of all plant, vehicles, tools, and equipment, including certifications, inspection dates, service history, and hire agreements
- Coordinate servicing, repairs, MOTs, relevant inspections, and maintenance schedules with internal teams and external suppliers
- Manage plant and vehicle hire - raising orders, tracking on/off hire dates, and ensuring cost effective usage
- Support fleet tracking systems, updating mileage, hours, defects, and utilisation data
- Process driver and operator documentation, including licence checks, training records, inductions, and competency cards
- Handle defect and damage reports, ensuring issues are logged, escalated, and resolved promptly
- Logging and managing parking & speeding fines and other traffic offences along with re-charge of damage and costs where appropriate.
- Maintain the P11D and working with the Plant & Transport team, HR and payroll regarding these records.
- Ensure vehicle requests from HR and Project Managers are fulfilled/authorised in a timely manner.
- Providing support to the team who are managing any RTC's, liaising with the hire companies and workshops/companies that are relevant.
- Assist as directed to support the team.
Person Specification
- Experience in plant, fleet, transport, or asset administration (preferred)
- Strong organisational skills with the ability to manage multiple priorities
- Confident communicator across all levels of the business
- Good working knowledge of Microsoft Office and asset/fleet management systems
- High attention to detail and accuracy in record keeping
- Ability to work effectively as part of a team and support as required.
- Excellent interpersonal skills.
- The ability to stay calm and meet deadlines.
- PTS card desirable
- Valid UK driving licence and vehicle - desirable
Salary: £28,000 - £32,000.00 dependant on experience plus:
- 25 days holiday plus 8 bank holidays each year.
- Pension - 5% employee (salary exchange scheme, employee can contribute more) 5% employer contribution.
- Health cash plan - optional benefit to assist towards daily items such a dental, opticians, prescriptions, GP anytime, EAP support including dependent children.
- Health cash plan- perks scheme offering discounts such as days out, travel, vouchers gyms etc.
For immediate consideration for this Transport Co-Ordinator role get in touch now.
Confidential conversations welcomed for more information
Navartis are an equality and diversity recruitment agent and employer
Company
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