Job Description– Transport coordinator
Department: Logistics / Transport Operations
Experience: 0–2 years
Role Overview
We are looking for a Transport coordinator to manage daily vehicle call-offs, coordinate vehicle deployment, maintain transport-related MIS, and ensure timely availability and movement of vehicles.
The ideal candidate should have strong MS Excel and MIS skills, good coordination and follow-up abilities, and preferably prior experience with a Transport Management System (TMS).
Key Responsibilities
Manage daily vehicle call-off requirements based on operational requirements.
Coordinate with transporters, drivers and internal teams for timely vehicle placement.
Track vehicle availability, placement, reporting and movement status.
Monitor vehicle deployment and ensure that required vehicles are available as per schedule.
Maintain daily vehicle movement and transport records.
Prepare and maintain daily, weekly and monthly MIS reports.
Track vehicle-wise and transporter-wise performance.
Identify delays, shortages, non-placement and other operational issues and escalate them promptly.
Maintain accurate records of trips, vehicle numbers, transporter details and movement status.
Generate operational reports and dashboards for management review.
Ensure timely updating of data in Excel and/or the company's TMS/ERP system.
Coordinate with transporters for pending information, trip status and documentation.
Support reconciliation of vehicle/trip data with operational and billing records.
Maintain proper documentation and data accuracy.
Required Skills
Mandatory
Good working knowledge of MS Excel.
Experience in MIS preparation and data management.
Strong follow-up and coordination skills.
Good communication skills.
Ability to handle multiple vehicles and activities simultaneously.
Good attention to detail and accuracy.
Preferred
Working knowledge of TMS (Transport Management System).
