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Document Controller
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What you'll do
- Control, file, log, and maintain up-to-date status records of all project communications and technical documentation via an electronic/web-based document management system for remote access.
- Ensure adherence to project document control procedures and compliance with confidentiality and audit protocols.
- Receive, check, classify, categorize, register, and store all documents.
- Perform quality checks on all documents in accordance with project and client requirements.
- Develop and organize document folders for easily searchable and accessible libraries.
- Issue internal distribution checks within review cycle times and return comments to the originator.
- Develop and issue overdue document reports.
- Implement and maintain established documentation procedures.
- Use version control to ensure transparency of document history and revision.
- Provide safe storage and retrieval of project documentation in both hardcopy and electronic formats.
What they're looking for
- BSc in Engineering or Business discipline.
- Minimum 5 years of experience.
- Experience with development and administration of engineering, procurement, and construction contracts in the petroleum or related industry.
- At least 3 years of experience in projects similar to those in Saudi Aramco.
- High level of fluency in oral and written English.
- Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Good knowledge of document management systems used in engineering projects.
- Excellent organizational skills.
Nice to have
- Familiarity with auditing, accounting, and contracting techniques and procedures is desirable.
- Knowledge of SAP is desirable.
- Good knowledge of SharePoint is an advantage.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Document Controller
Location: Milan, ItalyStart Date: September 2026
Duration: Until January 2028
Project Phase: Detail Design EPC
Project Scope of Work
The project aims to provide water supply from three sources for treatment and injection, supporting production forecasts up to 2035 and maintaining the Safaniyah Field's Maximum Sustainable Capability. The scope also includes expanding water facilities to accommodate surplus produced water.
Job Purpose
The Document Controller is responsible for document control, organization, administration, and planning duties for the project, serving as the primary contact for document enquiries both internally and externally.
Key Responsibilities and Duties
- Control, file, log, and maintain up-to-date status records of all project communications and technical documentation via an electronic/web-based document management system for remote access.
- Ensure adherence to project document control procedures and compliance with confidentiality and audit protocols.
- Receive, check, classify, categorize, register, and store all documents.
- Perform quality checks on all documents in accordance with project and client requirements.
- Develop and organize document folders for easily searchable and accessible libraries.
- Issue internal distribution checks within review cycle times and return comments to the originator.
- Develop and issue overdue document reports.
- Implement and maintain established documentation procedures.
- Use version control to ensure transparency of document history and revision.
- Provide safe storage and retrieval of project documentation in both hardcopy and electronic formats.
Requirements
- BSc in Engineering or Business discipline.
- Minimum 5 years of experience.
- Experience with development and administration of engineering, procurement, and construction contracts in the petroleum or related industry.
- At least 3 years of experience in projects similar to those in Saudi Aramco.
- Familiarity with auditing, accounting, and contracting techniques and procedures is desirable.
- High level of fluency in oral and written English.
- Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Good knowledge of document management systems used in engineering projects.
- Knowledge of SAP is desirable.
- Good knowledge of SharePoint is an advantage.
- Excellent organizational skills.
Competencies
- Adapt & Learn
- Plan & Organize
- Analyze & Solve Problems
- Communicate Openly & Effectively
- Drive for Results
Company
Kintec
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